Tarp Cover for Rolex Stadium Event Floor

The Commonwealth of Kentucky's Finance and Administration Cabinet, on behalf of the Kentucky Horse Park in Fayette County, issued Request for Bid (RFB) 758 2400000094 for a tarp cover system designed to protect the Rolex Stadium event floor. The procurement seeks a single tarp or multiple tarps (maximum three with slight overlap seams) to cover approximately 96,000 square feet (320 feet by 300 feet) of event flooring. The tarp must be constructed from 6-ounce woven polyethylene fabric with waterproof and mildew-resistant properties and a minimum thickness of 12 millimeters. Delivery to the Kentucky Horse Park at 4089 Ironworks Parkway, Lexington, Kentucky must be completed no later than October 9, 2023, with all shipping and freight charges included in the bid price on an F.O.B. Destination Freight Prepaid and Allowed basis. The contract will be awarded on a best-value basis using two evaluation criteria: price (100 points, with the lowest bidder receiving maximum points) and delivery (pass/fail requirement). Written vendor questions were due by September 1, 2023 at 10:00 AM Eastern Time, and bids closed on September 8, 2023 at 1:30 PM Eastern Time. Electronic submission through the Commonwealth's eProcurement system was mandatory, and all bids must remain valid for a minimum of sixty calendar days after the bid due date.

The Commonwealth reserves reciprocal preference for Kentucky resident bidders and provides a 20-percent preference for Kentucky Correctional Industries and a 15-percent preference for qualified bidders including Kentucky Industries for the Blind and qualified nonprofit agencies serving individuals with severe disabilities. Prior to contract award, vendors must submit a Kentucky Tax Registration Application, required affidavits regarding campaign finance compliance and resident or qualified bidder status (if applicable), and certificates of authority for foreign entities if applicable. A one percent daily deduction will be assessed from invoices for each day delivery is delayed beyond the October 9, 2023 contracted due date. Vendors must bid all line items to avoid being deemed non-responsive, and only one response per solicitation is acceptable. No specific budget range or award value was disclosed in the solicitation documents, and installation services are not required as the Kentucky Horse Park will handle installation internally.