Tapping Sleeves

The City of Madison Finance Department, Purchasing Services, on behalf of the Madison Water Utility, issued Request for Quotation #5512-0-2026-BG on March 3, 2026, for the procurement of carbon steel tapping sleeves with mechanical joint outlets. The solicitation requires bidders to supply five different size configurations totaling 23 units: two units of 6" x 4" MJ Outlet, ten units of 8" x 6" MJ Outlet, two units of 12" x 6" MJ Outlet, four units of 12" x 8" MJ Outlet, and five units of 16" x 10" MJ Outlet. Acceptable manufacturers include Smith-Blair #622 and Ford Meter Box FTSC style tapping sleeves, or approved equivalents. Quotations must be submitted via email to bids@cityofmadison.com by March 17, 2026, at 2:00 PM CST, with delivery to 110 S. Paterson Street, Madison, WI 53703, requiring at least 24-hour advance notice. All pricing must include delivered prices with shipping charges included, and bidders must specify their days to delivery following order receipt and confirm whether prices are firm for one year or provide alternative pricing terms. The City will award the contract to the responsive and responsible bidder whose bid is most advantageous based on evaluation criteria including cost, quality, warranty, delivery, past performance, and service reputation. Required submissions include Form A (Price Proposal) and Form B (Bidder Information), with technical questions directed to Jeff Belshaw at the Madison Water Utility and general questions directed to Brittany Garcia at Purchasing Services.

The City of Madison grants a local vendor preference scoring advantage to suppliers registered as local vendors as of the bid due date, though no specific set-asides for disadvantaged enterprises are identified in this solicitation. Quotations may not be withdrawn for 90 days following the March 17, 2026, due date. No incumbent vendors, current contractors, or specific budget range is listed in the available procurement documents. The estimated contract value and specific pricing information are not disclosed in the solicitation materials provided.