Tapping Sleeves

The City of Madison, Wisconsin, through its Finance Department Purchasing Services and Madison Water Utility, issued a Request for Quotation (RFQ) for carbon steel tapping sleeves with mechanical joint outlets. The procurement specifically seeks Smith-Blair #622 tapping sleeves or approved equivalents in six different configurations, including 12 units of 6" x 6" MJ outlets, 5 units of 8" x 6" MJ outlets, 7 units of 10" x 6" MJ outlets, and 7 units of 16" x 6" MJ outlets. The RFQ was released on April 15, 2020, with key deadlines including questions due by April 22, 2020, answers due by April 27, 2020, and quotation submissions due by April 29, 2020, at 1:00 PM CST. All pricing must be delivered prices including shipping charges, FOB Madison to the Madison Water Utility. The City will award the contract to the most advantageous bidder, considering factors such as cost, quality, warranty, delivery, and past performance. Bidders are required to submit pricing on Form A with unit prices and extended prices for each line item, with pricing expected to remain firm for one year from the bid date.

The solicitation includes a local vendor preference, providing a scoring advantage to bidders registered as local vendors with the City of Madison. The bid summary reveals that five vendors participated in the competitive bidding process: ETNA, Ferguson, First Supply, Core & Main, and an unnamed fifth bidder. Core & Main was ultimately awarded the contract, submitting the lowest overall bid of $9,790.96, which met the local vendor set-aside requirement. Unit prices from competing bidders ranged from $279.63 to $833.00 per unit, with total bids varying from $9,790.96 to $21,450.00. No specific contract term or total funding amount was explicitly stated in the RFQ. The procurement is specifically for water utility infrastructure components, with the successful vendor expected to supply tapping sleeves for main water line installations. Quotes could be submitted via email to bids@cityofmadison.com, by mail to Brittany Garcia, or by fax to (608) 266-5948.