Tally Genicom Line Matrix Printer- Request for Quote

This is a Request for Quote (RFQ) issued by the Colorado Department of Corrections for the procurement of a single Tally Genicom Line Matrix Printer, Model #6615Q, to be delivered to the Colorado Correctional Industries Central Canteen in Canon City, Colorado. The specified equipment must include an Ethernet interface, integrated print management, ribbon life monitor, SureStak Power stacker, black back forms paper out sensor, rear side out paper drawer, and cabinet front access designed specifically for continuous fan-folded, edge perforation paper. Prospective bidders must be registered on the Colorado Vendor Self Service website and may submit responses via email to maryann.shaw@state.co.us or fax to (719) 269-4064. The submission deadline is February 16, 2016, at 1:00 PM Mountain Standard Time. Bid prices must include all freight costs on an FOB-destination basis, with payment terms assumed to be Net-45 days after receipt of goods and invoice unless otherwise specified by the bidder; terms of less than 45 days with a discount are encouraged for consideration. The Department of Corrections will evaluate responses based on cost, quality, safety, security considerations, projected delivery date, lifecycle costs such as energy usage and maintenance, bidder qualifications and experience, Service Disabled Veteran Owned Small Business (SDVOSB) certification status, and past performance.

While the solicitation does not specify an award date or contract term duration, the Department reserves the right to award to a single bidder or divide the award among multiple bidders based on the evaluation criteria noted above. Bidders may propose competitive equals to the specified manufacturer and model if adequate product information is provided; however, the Department relies heavily on the accuracy of projected delivery dates stated in responses and reserves the right to cancel any order if delivery is not made by the stated date. The solicitation does not identify any incumbent vendors or current contractors, nor does it specify a budget range or award value for this procurement. Organizations with Service Disabled Veteran Owned Small Business certification may receive preference consideration during the evaluation process. No specific set-aside restrictions are noted in the solicitation beyond the preference for SDVOSB-certified vendors and the general requirement that all bidders be registered on the Colorado Vendor Self Service website.