TA Frozen non-Meats & Dairy July-Sept 2

The Commonwealth of Pennsylvania, Department of Corrections is issuing an Invitation for Bids for the supply of dairy cheese and frozen non-meat products to the DOC Training Academy located in Elizabethtown, Pennsylvania for the three-month period of July 1 through September 30, 2026. The procurement encompasses multiple jurisdictions including Cumberland County, Lancaster County, and Masontown Borough. The awarded supplier must deliver requested products within 48 hours of notification from the Training Academy Food Service Manager and attend a mandatory kickoff meeting within three business days after bid award, to be scheduled by contacting Shane Hiner at 717.361.4321 or shiner@pa.gov. Bidders must submit nutritional specification sheets detailing specifications, yield, packaging, and nutritional information with their bid responses, and all products will be inspected upon receipt with rejection rights reserved for items not meeting specified food quality standards. Pricing shall remain fixed for the initial contract term, with monthly invoicing based on actual quantities delivered and submission required electronically to RA-OB69180@pa.gov or by mail. Electronic bids must be submitted through www.pasupplierportal.state.pa.us by the May 27, 2026 deadline; paper bids will be automatically disqualified. Questions must be submitted in writing to the Issuing Officer and will be answered at the Commonwealth's discretion if received within 48 hours prior to the bid opening date, with vendors responsible for monitoring eMarketplace for any change notices or addenda.

The solicitation imposes mandatory compliance requirements including the Reciprocal Limitations Act Requirements, which mandates disclosure of the state or foreign country of manufacture for each item supplied and application of preferential pricing calculations for Pennsylvania bidders and suppliers of Pennsylvania-manufactured goods, with preference percentages ranging from 2 to 15 percent based on specific states and product categories. All bidders must complete and return the manufacturer and state-of-manufacture chart, with failure to provide this information within two business days of notification resulting in bid rejection; notably, Louisiana products face restrictions on meat and meat products under this procurement. Contractors must also submit the Worker Protection and Investment Certification Form certifying compliance with thirteen specific Pennsylvania labor laws and regulations, including provisions regarding workplace misclassification, child labor, minimum wage, prevailing wage, and equal pay, with false certifications subject to contract termination and three-year ineligibility to bid on Commonwealth contracts. Additional mandatory certifications required include Lobbying Certification and Iran Free Procurement Certification. The contract will be awarded to the lowest responsive and responsible bidder on a single or line-item basis at the Commonwealth's discretion, with all items warranted for one year following delivery and acceptance and deliveries required F.O.B. Destination within thirty days of the Effective Date. No budget range or award value has been publicly disclosed for this procurement.