T1954 - Professional Auctioneer Services for Vehicles and Heavy Equipment - DSS

The New Jersey Department of the Treasury, Division of Purchase and Property is requesting quotes for professional auctioneer services for vehicles and heavy equipment on behalf of the Department of Social Services under Bid Solicitation #27DPP01359 (T1954), with quotes due December 2, 2026 at 2:00 p.m. This is a Small Business Set-Aside Contract for Subcontracting Only for Categories I, II, or III, requiring bidders to make good faith efforts to solicit and utilize qualified New Jersey Small Business Enterprises as subcontractors.

The scope includes conducting live auctions for State-owned vehicles (sedans and vans), heavy equipment (trucks, buses, boats, highway equipment, machinery, and construction equipment), and miscellaneous industrial parts and supplies. Auctions are typically held Saturdays from 9:00 a.m. to 12:00 p.m. at the State's Distribution Center in Trenton, though occasional off-site auctions may occur. The awardee must provide essential personnel: a professional auctioneer with five or more completed public auctions, four cash clerks, one ticket clerk, one ticket runner, four vehicle drivers, and two uniformed armed security officers per auction. The contractor is responsible for all equipment and supplies including a mobile office, public address system, and audio recording devices. The State will provide at least 30 calendar days' notice before scheduled auctions and reserves the right to cancel auctions up to 24 hours before start time; cancellations less than 24 hours before the advertised start time entitle the contractor to charge the full scheduled auction fee.

The contract term is three years with an option to extend for up to two additional years (maximum one year per extension) at the same terms or more favorable rates to the State. Pricing is firm-fixed, all-inclusive for Price Line #1 (auctions of up to 110 vehicles or pieces of equipment) and Price Line #2 (additional per-item charge for items exceeding 110 but not exceeding 150 per auction). Bidders must submit pricing for both price lines for all three contract years to be deemed responsive. Questions close October 15, 2026 at 2:00 p.m. An optional pre-quote conference is scheduled for October 6, 2026 at 10:00 a.m. All quotes must be submitted through NJSTART; no other submission method is accepted.