T & TT lot - milling and repaving

The Illinois Secretary of State (ILSOS) is issuing an Invitation for Bid (IFB 26PS739021) for the milling and repaving of the T and TT Lots located north and east of the Illinois State Museum at 502 S. Spring Street, Springfield, Illinois. The scope of work includes milling down existing pavement, cleaning and preparing the lot for paving, applying two lifts of asphalt (1.5 inches of level binder and 1.5 inches of surface material), restriping, numbering parking spaces, and installing ADA parking signage. The contractor must also provide all traffic signage, safety barricades, and debris removal, with work performed during normal business hours (7:00 AM to 5:00 PM, Monday through Friday). Bidders must be pre-qualified by the Illinois Capital Development Board for parking lot milling and repaving services and demonstrate five years of documented experience specializing in milling and repaving parking lots. A mandatory pre-submission conference is scheduled for December 18, 2025, at 10:00 AM at the Howlett Building in Springfield, with company representative attendance required. Bids are due January 12, 2026, submitted electronically through BidBuy, with a firm bid validity period of 180 days. The project is scheduled to begin no later than April 2026, with an initial one-year contract term upon execution. Evaluation will award the contract to the lowest responsible and responsive bidder, provided the price is determined fair and reasonable and within the State's budget.

Bidders must comply with the Illinois Works Jobs Program Act and Illinois Works Apprenticeship Initiative. General Commercial Liability insurance of $1,000,000 per occurrence and Auto Liability of $1,000,000 per occurrence are required, along with submission of a 10 percent bid bond and a performance bond within ten days after contract execution. A $15 minority contractor initiative fee will be deducted from the first check issued to the awarded vendor. While no specific set-aside designations for disadvantaged or minority enterprises are identified in the procurement documents, the minority contractor initiative fee indicates an emphasis on encouraging diverse contractor participation. No incumbent vendors or current contractors are listed, and the procurement does not require integration with existing infrastructure or technology beyond standard ADA parking compliance. Pricing must be submitted as a total fixed cost covering all labor, materials, equipment, and related expenses; however, no specific budget range or award value has been disclosed in the available documentation.