System Wide Snack Vending Services

The Charles County Public Schools (CCPS) in Maryland is seeking sealed proposals from experienced and qualified vendors to provide system-wide snack vending services. The successful vendor will be responsible for supplying, installing, and maintaining snack vending machines across various CCPS facilities, including elementary, middle, and high schools, as well as other centers and offices. The vendor will be required to continuously stock the vending machines, provide detailed monthly sales reports, and remit commission payments to CCPS. The contract will be awarded for one year with the option to renew for four additional one-year periods. Proposals are due by November 6, 2024, at 3 PM local time. CCPS encourages certified minority business enterprises to respond to the Request for Proposals (RFP), which outlines detailed requirements for the vending machines, including specifications on product offerings, energy efficiency, accessibility, and security features. Pricing must remain firm for the first 12 months, with annual CPI-U adjustments allowed thereafter.

CCPS reserves the right to award separate contracts if it is in the best interest of the district, and the agency also reserves the right to add or remove vending machine locations as needed. The current vending equipment locations are provided in an attached exhibit, which serves as a reference for potential bidders. CCPS does not provide any information on set-aside designations, existing incumbents, or budget ranges in the available documents. However, the RFP emphasizes that the agency is committed to promoting opportunities for certified minority business enterprises to participate in the procurement.