SY25-26

The Butts County School System's School Nutrition Program has issued an Invitation for Bid (IFB) for multiple procurement categories for the 2025-2026 school year, including hood cleaning services, food products, paper products, and chemicals. These procurements will serve six district locations: Jackson Elementary, Daughtry Elementary, Stark Elementary, Henderson Middle School, Jackson High School, and the Butts County Board of Education. The IFB seeks to identify and select one or more vendors for each category, with specific requirements including compliance with USDA guidelines, Buy American provisions, and Hazard Analysis Critical Control Point (HACCP) standards. The contract period runs from July 1, 2025, to June 30, 2026, with potential extensions up to three months and options for renewal for up to four additional one-year terms based on vendor performance. Key procurement dates include the bid issuance on April 25, 2025, written questions due by May 16, 2025, and bid submissions due on May 23, 2025, at 10:30 am. Evaluation criteria focus on selecting the lowest responsive and responsible bidder meeting all specifications, with pricing remaining firm for the initial 30-day period and potential subsequent adjustments based on market conditions using third-party indices.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide detailed product specifications, nutritional information, and comply with federal procurement regulations, including non-discrimination requirements. The School Nutrition Program reserves the right to award contracts to a single or multiple vendors across the different procurement categories. While specific budget ranges are not disclosed, the bid suggests comprehensive coverage for school nutrition services across multiple product categories. Insurance requirements, vendor performance standards, and detailed delivery expectations are integral to the bidding process. The procurement emphasizes competitive sealed bidding and requires vendors to demonstrate compliance with federal and state regulations, including providing proper documentation, maintaining food safety protocols, and adhering to civil rights standards. Successful vendors will be expected to provide high-quality products and services that meet the specific needs of the Butts County School System's nutrition program.