Swinburne Ice Rink Roof Replacement Project

The City of Albany is seeking professional engineering services for the Swinburne Ice Rink Roof Replacement Project through a Request for Proposals (RFP 2025-30) issued on October 15, 2025. The project involves comprehensive engineering services for replacing the existing built-up tar and gravel roof with a new 30-year EPDM "Cool" roof system and repairing precast concrete columns and beams experiencing spalling due to water infiltration. Required services include concept development, design development, contract document preparation, bid assistance, and construction administration. The project will also involve removing and resetting solar panels currently leased to Azimuth 180 Solar Electric LLC. Proposals are due on November 7, 2025, at 12:00 noon, with questions accepted in writing until November 4, 2025, at 3:00 PM EST. The City will evaluate proposals based on demonstrated capabilities, professional qualifications, ability to complete work in a timely manner, total proposed cost, and proposal completeness. Interested consultants must submit comprehensive proposals detailing their approach to addressing the specific engineering challenges of the roof replacement and concrete repair.

The RFP specifically encourages participation from Minority Business Enterprises (MBE) and Women's Business Enterprises (WBE), indicating a commitment to diverse contractor representation. The total project budget is approximately $700,000, which includes construction, engineering, administration, and a 10% construction contingency. The contract is expected to run from November 2025 to November 2026, with the potential for three additional one-year extension periods. Proposing firms must maintain specific insurance coverages, including Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Errors and Omissions/Professional Liability ($1,000,000), Excess/Umbrella Insurance ($2,000,000), Pollution Liability Insurance ($2,000,000), and Automobile Liability Insurance. The selected consultant will be required to comply with the City of Albany's living wage requirements and will be subject to periodic accounting record audits. The City reserves the right to accept or reject any proposals and to award the contract to one or more firms based on their comprehensive evaluation criteria.