RFP 2025-30 - Swinburne Ice Rink Roof Replacement Project (FINAL).pdf

CITY OF ALBANY

DEPARTMENT OF ENGINEERING

REQUEST FOR PROPOSALS

FOR

ENGINEERING SERVICES

PROPOSALS DUE: NOVEMBER 7, 2025

AT 12:00 NOON

SWINBURNE ICE RINK ROOF

809 CLINTON AVENUE

ALBANY, NEW YORK

RFP 2025-30

OCTOBER 15, 2025

Request for Proposals October 15, 2025

Swinburne Ice Rink Roof Replacement Project Page 2 of 18

SWINBURNE ICE RINK ROOF REPLACEMENT PROJECT

809 CLINTON AVENUE

Albany, New York

RFP 2025-30

OCTOBER 15, 2025

IMPORTANT NOTICE:

A restricted period is currently in effect for this procurement and it will remain in effect until approval of the Contract. Bidders are prohibited from contact related to this procurement with any City of

Albany employee other than the designated contacts listed below refer to:

Designated Contacts for this Procurement:

For Project Specific Clarifications: ........................................... Patrick McCutcheon

For Public Procurement Process Clarifications ......................... Raisi K. Mobele, Esq.

SECTION 1: PURPOSE

1.1 The City of Albany (hereinafter referred to as the “CITY”) hereby requests proposals from qualified consulting firms to provide professional engineering services related to precast concrete repair and roof replacement to the Swinburne Ice Rink in the City of Albany. Minority

Business Enterprises and Women's Business Enterprises are encouraged to submit proposals.

1.2 The ensuing contract for these services will commence in or about November 2025 and will terminate in November 2026, with the possibility of three (3) one-year extension periods.

SECTION 2: PROJECT DESCRIPTION

2.1 The existing exposed roof is a built-up tar and gravel system and is well beyond its life expectancy. It is suspected that there is a second or, original roof that was not removed and covered now by the current built-up roof system. The proposed new roof will be “Cool” 30-year EPDM roof system.

2.2 The existing structure is made up of a series of precast concrete columns and beams (tees) that covers the ice rink and warming / maintenance area. The precast concrete is spalling in places due to improperly placed reinforcement and water infiltration causing the concrete to fail and fall on the rink surface. The project will include the repairs of these areas which will be bid on a unit price basis.

2.3 The City of Albany has leased the roof space to Azimuth 180 Solar Electric LLC for the installation of solar panels. The solar panels shall be removed and reset as part of this project.

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2.4 In May 2025, a Conditions Assessment Report was prepared by Thaler Reilly Wilson

Architecture & Preservation which includes an assessment of the roof. A copy has been included in Appendix A of this RFP. In addition, the original constructions will be provided the selected consultant.

2.5 The total project budget is approximately $700,000.00 including all construction, engineering, administration, and a 10% construction contingency.

SECTION 3: RECEIPT OF PROPOSALS

3.1 Proposers may submit Proposals by mail, delivery, or digital via BidNetDirect.com no later than November 7, 2025 at 12:00 Noon. If a Proposer chooses to submit a Proposal by mail or hand delivery, three (3) copies of the Proposal, accompanied by one copy on CD, must be received in a sealed envelope marked “Proposal Enclosed – RFP 2025-30 - Engineering

Services – Swinburne Ice Rink Roof, 809 Clinton Avenue” at the address below:

Raisi K. Mobele, Esq.

Senior Assistant Corporation Counsel

City Hall – Room 106

24 Eagle Street

Albany, New York 12207

3.2 The cost proposal shall be included in a separately sealed envelope within the proposal submittal such that it may be reviewed independent of the remainder of the proposal.

3.3 Each proposal submitted will be the document upon which the City of Albany will make its initial judgment regarding each proposer's qualifications, methodology, and ability to provide the requested services.

3.4 Those submitting proposals do so entirely at their own expense. There is no expressed or implied obligation by the City to reimburse any firm or individual for any costs incurred in preparing or submitting proposals, preparing or submitting additional information requested by the City, or participating in any selection interviews.

3.5 Submission of any proposal indicates an acceptance of the conditions contained in this Request unless the submitted proposal clearly and specifically states otherwise.

3.6 The City of Albany reserves the right to accept or reject any and all proposals in whole or in part, to waive any and all informalities, require supplemental statements or information from any responsible party, negotiate potential contract terms with any respondent to this RFP, have discussions with any respondent to this RFP to correct and/or clarify responses which do not conform to the instructions contained herein and to disregard all non-conforming, non-responsive or conditional proposals.

3.7 The City of Albany reserves the right to award the work, in whole or in part, to one or more firms and individuals.

3.8 Any award of the consulting services work shall be conditioned on the later execution of a formal written contract. The City of Albany reserves the right to revoke or rescind any award at any time prior to the full execution of a formal written contract.

3.9 Respondents shall avoid submission of marketing materials.

3.10 All information submitted in response to this RFP is subject to the Freedom of Information

Law (FOIL), which generally mandates the disclosure of documents in the possession of the

City upon the request of any person unless the content of the document falls under a specific exemption to disclosure.

http://www.bidnetdirect.com/

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SECTION 4: QUALIFICATIONS OF PROPOSER

4.1 Each proposer shall provide a statement of qualifications including:

a. A brief history and description of the firm submitting the proposal.

b. Identification of a project team manager or point of contact for all management issues.

c. Identification of the firm’s professional staff members who will be assigned to this project if the firm's proposal is selected. Include a resume for each such professional staff member that details qualifications, years and types of experience, education, accomplishments, etc. for professional engineering services. Specify the extent of the availability and commitment of each such professional staff member who will be assigned to this project if the firm's proposal is selected.

d. At least three (3) references with similar professional engineering operations with dates of service, client name, and contact information, including mailing and email addresses as well as telephone numbers.

e. A signed cover letter from a person within the firm who is authorized to make representations on behalf of the firm and to bind the firm.

f. A comprehensive description of the firm’s experience in similar projects.

g. Any additional information which would serve to distinguish the firm from other firms submitting proposals such as examples of work on projects similar to the project contemplated by this RFP, any special expertise or experience of the firm, etc.

h. Evidence that Proposer at all times obtains and maintains all licenses, if any, required by

Federal, State, and Local Laws to perform the services contemplated by this Agreement and all licenses, certifications, and qualifications to perform the professional engineering services.

i. Evidence that the entity/firm has properly-trained crewmembers who are experienced and, if necessary, certified for each aspect of the ensuing contract.

j. The selected Proposer(s) shall furnish, and shall have on the job site(s) at all times, ample equipment to properly carry out the work contemplated herein, including such tools or equipment as may be necessary to meet requirements. Equipment shall be in good working order at all times.

k. Identify any services that the entity/firm intends to subcontract to other entities/firms, and identify the proposed subcontractors with their qualifications and contact information, including names, telephone numbers, and mailing and email addresses.

l. Any additional information which would serve to distinguish the entity/firm from other entities/firms submitting Proposals, including, but not limited to, capabilities to perform the Scope of Services on a remote basis.

4.2 The City of Albany may make such inquiries it deems necessary to determine the ability of each proposer to perform the services contemplated by this RFP. Proposers shall promptly furnish all information and data subsequently requested by the City of Albany for this purpose.

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SECTION 5: SCOPE OF SERVICES

5.1 General:

a. The selected firm will be responsible for providing all data collection, preliminary and final plan development, and engineering services as required for the Project Name. Each proposing firm is expected to visit the project site at their own cost and expense prior to submitting their proposal to review actual site conditions.

5.2 Concept Development Phase:

a. Attend a project kick-off meeting with the City of Albany to review the project objective, goals, and schedule.

b. The selected consultant shall complete an inspection of the bottom of the concrete tee beams and a spot structural inspection of the top side of the precast concrete roof deck. A scope of work for the concrete deck repairs shall be developed for construction. It is expected this work will be completed on a unit price basis. A full inspection and development of the final scope shall take place after the roof(s) removals.

c. Testing for hazardous materials will be completed by the City of Albany and coordinated with the consulting firm. Laboratory results to be incorporated into the bid specifications

d. The lease agreement between the City of Albany and Azimuth 180 Solar Electric LLC contains provisions for the cost to remove and replace the existing solar panels and compensation to Azimuth for lost power generation. The selected consultant shall be responsible to request a cost from Azimuth for this work and develop an allowance for the contractors to include it in their bid.

e. Develop 30% drawings for the roof replacement accompanied by a construction cost estimate for review.

f. Assume a total of three (3) meeting during this phase of the project with City staff.

5.3 Design Development Phase:

a. Prepare 75% completed drawings and specifications, defining all building layout, construction materials, components, and details, for the project.

b. Prepare a detailed cost estimate for the project, including all associated contingencies and soft costs. If the cost estimate is not within the project budget, modify the scope of work prior to completing the design development phase.

c. Assume a total of two (2) meeting during this phase of the project with City staff

5.4 Contract Document Phase:

a. Prepare final construction drawings and technical specifications for the improvements.

Drawings shall include all necessary layout information and construction details.

b. All plans are to be signed and sealed by a New York State Professional Architect /

Engineer. Corporate stamps are not acceptable for certification of the contract documents.

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c. Final contract documents shall include the standard City boiler plate which will be prepared by the City.

d. It is anticipated that this project will be bid on a lump sum price basis with a unit cost for concrete repairs.

e. Prepare a final cost estimate.

f. Submit copies of the 100% completed Contract Documents to the City for review, attend meetings with City representatives to review the documents and make any necessary modifications prior to bidding the project.

g. Assume a total of two (2) meeting during this phase of the project.

5.5 Bid Phase:

a. Provide the City with Final Contract Documents for distribution to prospective bidders and for the City’s use.

b. Assist the City in answering bidders’ questions during the pre-bid meeting and in the preparation of any necessary addendum(s) to clarify any questions related to the Contract

Documents.

c. Assist in the evaluation of the bids as requested.

5.6 Construction Administration Phase:

a. Attend and preside over a pre-construction meeting.

b. Coordinate, review, and approve all shop drawing submittals and samples.

c. Coordinate the selection of all material colors and finishes.

d. Provide interpretation of the Contract Documents and respond to Contractors’ Requests for Information.

e. Assist the City in issuing a punch list of all items that are not satisfactorily completed.

f. Assist the Owner with project close-out, including final inspection and follow-up of the punch list items.

g. Review and approve all contractor payment applications.

5.7 Construction Observation

a. Selected consultant shall provide part time construction observation services over the course of the project. It is assumed that the inspections shall be conducted at a minimum of twice a week and also during the critical elements of the project.

b. Upon exposure of the concrete roof deck, complete an inspection of the condition of the deck to finalize the scope of work for the repairs. Notify the City 48 hours in advance of the inspection. Provide written results to the City of Albany identifying the location and quantifying the areas of repair.

c. Coordinate bi-weekly project meetings and distribute meeting minutes and updated project schedule to all attendees.

d. Review the status and quality of work for conformance to the Contract Documents.

e. Coordinate, review, and approve all shop drawing submittals and samples.

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f. Coordinate the selection of all material colors and finishes.

g. Provide interpretation of the Contract Documents and respond to Contractors’ Requests for Information.

h. Review and make recommendation regarding all Contractors’ change proposals.

i. Issue Notice of Substantial Completion, with a punch list of all items that are not satisfactorily completed.

5.8 Project Administration:

a. The City of Albany Department of Engineering will administer the project under the direction of William Lecuyer, P.E., City Engineer. Patrick McCutcheon will be the Project

Manager. Any questions concerning the submittal should be directed to Patrick

McCutcheon.

5.9 Project Schedule:

Proposal Submission ........................................................ November 7, 2025

Executed Contract ............................................................ November 21, 2025

Project Kickoff Meeting ................................................... November 25, 2025

Concept Development Phase Complete ........................... December 19, 2025

Design Development Phase Complete ............................. January 23, 2026

Construction Documents Complete .................................. February 26, 2026

Advertise for Bids ............................................................ March 3, 2026

Bids Received ................................................................... March 17, 2026

Project Award ................................................................... April 7, 2026

Pre-bid Conference ........................................................... May 4, 2026

Construction Start ............................................................. May 7, 2026

Project Complete .............................................................. August 7, 2026

5.10 Project Deliverables: The following deliverables shall be submitted to the City of Albany for review:

Concept Development Phase ...........................One full size hard copy with one digital copy in PDF format.

Design Development Phase .............................One full size hard copy with one digital copy in PDF format.

Contract Document Phase ...............................Three (3) full size hard copies with one digital copy in PDF format.

5.11 Proposers are encouraged to indicate within their Proposals whether any additional or alternative Scopes of Work are available.

SECTION 6: WORK PROPOSAL

6.1 Address the Scope of Services referenced in Section 5 above, including a detailed work plan and project approach that includes task definitions and methodology, milestones, and project schedule.

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SECTION 7: COST PROPOSAL

7.1 Provide the individual proposed cost for each of the services set forth in Section 5. Subsections

5.1 through 5.11.

7.2 Clearly set forth in detail any and all additional expenses for which you expect to be reimbursed. The proposal must, however, provide a guarantee that no additional fees will be charged to the City of Albany without prior written consent by the City.

7.3 As identified in Section 3.2, the cost proposal shall be included in a separately sealed envelope within the proposal submittal such that it may be reviewed independently.

7.4 Invoicing Procedures. The invoice shall be dated and provided to the CITY in duplicate with a complete CITY voucher. In addition, a written statement must be submitted on a monthly basis.

Failure to submit a monthly statement will affect timely payment and it is at the CITY’s discretion to deny payment on invoices that are submitted to the CITY more than thirty (30) days after work is performed.

SECTION 8: DESIGN DELEGATION

8.1 Unless noted otherwise, the selected proposer will be responsible for the design and certification of all components of this project. Design delegation to the contractor of any component of this project is strictly prohibited without prior written consent from the City of

Albany. It is critical that the Consultant takes complete responsibility for the design of the work and avoids delegation of design to others.

8.2 If the Consultant desires to delegate design, he/she will request in a letter to the City Engineer that delegation be authorized, explain specifically why for each case, and state that the work is ancillary to the project. The City Engineer will review the request and provide a written reply.

In the event the request is denied, no additional compensation will be paid to the Consultant.

8.3 In all cases when design is delegated, the Consultant shall provide the layout, loading, performance requirements, geometry, referenced standards and all other design parameters required so the Contractor’s design professional is able to design the components or systems.

The Consultant shall be responsible to review and approve the contractor's submittal for conformance with the design concept.

SECTION 9: TERM OF CONTRACT:

9.1 The contract period for the services contemplated by the RFP will be for one (1) years with three (3) one-year extension periods. A sample of the Professional Services Agreement has been included with this RFP.

9.2 All proposers are required to review the attached sample City of Albany professional services agreement prior to their proposal submission. All requests for revisions to the professional services agreement shall be made in writing not less than five (5) days prior to the RFP submission date for consideration. All requests received after RFP submission will not be accepted.

9.3 The selected proposer(s) will be required to execute a contract with the City of Albany. A sample of the Professional Services Agreement has been included with this RFP.

9.4 The City will have the right to terminate the contract at any time, with or without cause, upon thirty (30) days written notice.

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SECTION 10: PROPOSAL EVALUATION:

10.1 Proposals shall remain valid until the execution of a contract by the City of Albany.

10.2 Proposals shall be examined and evaluated by the City of Albany Division of Engineering and the Corporation Counsel's Office to determine whether each proposal meets the requirements of this RFP. A recommendation will be made City of Albany Division of Engineering for a contract award based on the following criteria:

a. Proposer’s demonstrated capabilities and professional qualifications.

b. The wherewithal of the proposer(s) to render the requested services to the City in a timely fashion.

c. Total proposed cost.

d. Completeness of the proposal.

10.3 The selection of a proposal will not be based solely on a monetary evaluation. Considerable weight will be given to experience in the areas required and the track record of the proposer(s)

SECTION 11: ALTERNATIVES:

11.1 Proposals may include alternative matters or items not specified or requested in this RFP.

However, all such alternatives matter or items must be listed separately from the proposal and the cost(s) thereof must be separate and itemized.

SECTION 12: INDEMNIFICATION:

12.1 The selected proposer will be required to defend, indemnify, and save harmless the City of

Albany, its employees and agents, from and against all claims, damages, losses and expenses

(including without limitations, reasonable attorney’s fees) arising out of, or in consequence of any intentional act or omission of the selected proposer, its employees or agents, to the extent of its or their responsibility for such claims, damages, losses, and expenses.

SECTION 13: REQUEST FOR PROPOSAL CLARIFICATION:

13.1 All inquiries with respect to this Request for Proposals shall be directed to Patrick McCutcheon at the following address:

For project specific clarifications:

Patrick McCutcheon

Department of Engineering

628 Delaware Avenue

Albany, NY 12209-1005

Phone: .......... (518) 434-2387

Fax: ............. (518) 434-5696

E-mail: ......... pmccutcheon@albanyny.gov mailto:pmccutcheon@albanyny.gov

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For public procurement process clarifications:

Raisi K. Mobele, Esq.

Senior Assistant Corporation Counsel

Department of Law

City Hall, Room 106

24 Eagle Street

Albany, New York 12207

Email: .......... rmobele@albanyny.gov

13.2 All questions about the meaning or intent of this Request for Proposal shall be submitted in writing. Replies will be posted on BidNetDirect.com and the City’s website https:/albanyny.gov/RFPs, along with the electronic version of this RFP. Questions received less than four (4) business days prior to the date of submission of proposals will not be answered. Only questions answered by formal written addenda will be binding. Oral or other interpretations or clarifications will be without legal effect.

13.3 In addition, any changes, additions or deletions to this RFP will also be posted on

BidNetDirect.com and the City’s website https:/albanyny.gov/RFPs. Respondents are urged to check the City’s website frequently for notices of any clarification of or changes, additions, or deletions to this RFP.

OTHER THAN THE CONTACT IDENTIFIED ABOVE, PROSPECTIVE

RESPONDENTS SHALL NOT APPROACH THE CITY’S EMPLOYEES DURING

THE RESTRICTED PERIOD OF THIS RFP PROCESS ABOUT ANY MATTERS

RELATED TO THIS RFP OR ANY QUALIFICATIONS SUBMITTED PURSUANT

THERETO.

SECTION 14: MODIFICATION AND WITHDRAWAL OF PROPOSALS:

14.1 Proposals may be modified or withdrawn by an appropriate document duly executed (in the manner that a proposal must be executed) and delivered to the place where proposals are to be submitted at any time prior to the opening of proposals.

14.2 If within twenty-four (24) hours after the proposals are opened, any proposer files a duly signed written notice with the City and promptly thereafter demonstrates to the reasonable satisfaction of the City that there was a material and substantial mistake in the preparation of its proposal, that proposer may withdraw its proposal. Thereafter, that proposer will be disqualified from further proposal on the work.

SECTION 15: INSURANCE REQUIREMENTS:

15.1 The selected proposer will be required to procure and maintain at its own expense the following insurance coverage:

a. Workers' Compensation and Employer’s Liability Insurance: Must show evidence of Worker’s Compensation insurance at State statutory limits, a policy or policies providing protection for employees in the event of job-related injuries.

b. General Liability Insurance: A policy or policies of comprehensive general liability insurance of general liability limits of $1,000,000 per occurrence/$2,000,000 aggregate.

c. Errors and Omissions Insurance: A policy or policies of errors and omissions insurance with limits of $2,000,000. Said insurance must be issued by an insurer http://www.bidnetdirect.com/ https://albanyny.gov/RFPs http://www.bidnetdirect.com/ https://albanyny.gov/RFPs

Swinburne Ice Rink Roof Replacement Project Page 11 of 18 licensed to do business in the State of New York and must have an A.M. Best rating of not less than "A".

d. Automobile Liability Insurance: In the event that Respondent is using a vehicle in business, a policy or policies with limits of not less than $1,000,000 for each accident because of bodily injury, sickness, or disease, including death at any time, resulting therefrom, sustained by any person caused by accident; and a policy or policies with limits of not less than $1,000,000 for damage because of injury to or destruction of property, including the loss of use thereof, caused by accident and arising out of the ownership, maintenance, or use of any vehicles including owned, non-owned and hired.

e. Excess/Umbrella Insurance: A policy or policies of insurance with limits of

$2,000,000 per occurrence / $2,000,000 aggregate.

f. Commercial General Liability (CGL) Insurance: A policy or policies of comprehensive general liability insurance of general liability limits of not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) in the aggregate

15.2 Each policy of insurance required shall be in form and content satisfactory to the City of

Albany, and shall provide that:

a. The City of Albany is named as an additional named insured on a primary and non-contributing basis, with exception to the Workers’ Compensation Insurance Policies.

b. The insurance policies shall not be changed or cancelled until the expiration of thirty

(30) days after written notice to the City of Albany Corporation Counsel's Office.

c. The insurance policies shall be automatically renewed upon expiration and continued in force unless the City of Albany Corporation Counsel's Office is given sixty (60) days written notice to the contrary.

15.3 No work shall commence under the contract until the selected proposer has delivered to the

City or its designee proof of issuance of all policies of insurance required by the Contract to be procured by the selected proposer. If at any time, any of said policies shall be or become unsatisfactory to the City, the selected proposer shall promptly obtain a new policy and submit proof of insurance of the same to the City for approval. Upon failure of the selected proposer to furnish, deliver, and maintain such insurance as above provided, the contract may, at the election of the City, be declared suspended, discontinued or terminated. Failure of the selected proposer to procure and maintain any required insurance shall not relieve the selected proposer from any liability under the contract, nor shall the insurance requirements be constructed to conflict with the obligations of the selected proposer concerning indemnification.

SECTION 16: NON-COLLUSIVE PROPOSAL CERTIFICATE &

ACKNOWLEDGMENT:

16.1 Each proposer shall complete and submit with the proposal the “Non-Collusive Proposal

Certificate” and the “Acknowledgment” found at the end of this RFP.

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SECTION 17: PROCUREMENT FORMS AND REQUIREMENTS:

17.1 Additional requirements for this RFP are described below. Relevant statements, where required to be submitted, must be executed and included in the submission in the following order: 1.

Iran Divestment Act Statement, 2. Non-Discrimination and Diversity Requirements.

17.2 Iran Divestment Act: By submission of a bid in response to this Bid request, “each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the State Finance Law.” The list in question is maintained by the New York State Office of General Services. For further information and to view this list please go to:

https://ogs.ny.gov/system/files/documents/2019/09/IranDivestmentActListofEntities.pdf

If in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor. A political subdivision may award a bid to a bidder who cannot make the certification pursuant to paragraph (a) of N.Y. General Municipal Law § 103-g on a case-by-case basis.

17.3 Non-Discrimination and Diversity Requirements: Pursuant to Federal laws and regulations, the New York State Executive Law Article 15-A and the City of Albany General Code Chapter

48, Article III Omnibus Human Rights Law, the City recognizes its obligation under the law to prevent discrimination on the grounds of race, sex, creed, color, religion, national origin, sexual orientation, gender, age, disability, marital or domestic partner, or English proficiency and to promote opportunities for maximum feasible participation of certified minority-and women-owned business enterprises and the employment of minority group members and women in the performance of City contracts.

In furtherance of these rules and principles, the City of Albany highly encourages the participation of certified minority- and women–owned business enterprises (“MWBE”) at the

City’s goal levels and the employment of minority groups’ members and women in the performance of its contracts. The City of Albany hereby notifies all Consultants submitting a proposal that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, sex, creed, color, religion, national origin, sexual orientation, gender, age, disability, marital or domestic partner, or English proficiency in consideration for award.

Further, by submission of a bid in response to this Bid request, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that:

“The respondent/contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, sex, creed, color, religion, national origin, sexual orientation, gender, age, disability, marital or domestic partner, or English proficiency in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The respondent/contractor will not participate directly or indirectly in the discrimination prohibited by the federal, state and local laws and regulations, including employment practices. In all solicitations, either by competitive bidding, or negotiation made by the respondent/contractor for work to be performed under a subcontract, including procurements of https://ogs.ny.gov/system/files/documents/2019/09/IranDivestmentActListofEntities.pdf

Swinburne Ice Rink Roof Replacement Project Page 13 of 18 materials, or leases of equipment, each potential subcontractor or supplier will be notified by the respondent/contractor of the respondent/contractor’s obligations under this Statement and the federal, state and local laws and regulations relative to Non-discrimination on the grounds of race, sex, creed, color, religion, national origin, sexual orientation, gender, age, disability, marital or domestic partner, or English proficiency.”

17.4 Living Wage: When providing the services contemplated by this RFP, the entity/firm must comply with section 42-161 of the City of Albany Code, which requires payment of a living wage to all of the entity/firm’s employees working on the service contract. A Living Wage

Compliance Form must be completed and submitted with each proposal.

SECTION 18: SUBMISSION REQUIREMENTS:

18.1 All Proposers shall be required to submit a complete proposal. As outlined in this RFP, all proposals shall include the following:

a. Statement of Qualifications as outlined in Section 4.

b. Work Proposal as outlined in Section 6.

c. Cost Proposal as outlined in Section 7.

d. Non-Collusive Proposal Certificate and Acknowledgment Form as outlined in

Section 16

e. An acknowledgment of understanding that by submitting a bid the proposer certifies under penalty of perjury the above Iran Divestment Act statement, as outlined in Section 17.2 and the Non-Discrimination and Diversity statement, as outlined in Section 17.3.

f. Living Wage Compliance Form as outlined in Section 17.4.

18.2 Failure to include all of the above items may result in the proposal being considered nonresponsive.

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NON-COLLUSIVE PROPOSAL CERTIFICATE

PURSUANT TO NEW YORK STATE GENERAL MUNICIPAL LAW SECTION 103-D

By submission of this proposal, each proposer and each person signing on behalf of any proposer certifies, and in the case of a joint proposal each party thereto, certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in the proposal have been arrived at independently, without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other proposer or with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the proposer and will not knowingly be disclosed by the proposer prior to the opening, directly or indirectly, to any other proposer or to any competitor; and

(3) No attempt has been made or will be made by the proposer to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

(Signature)

(Print Name and Title)

(Name of Partnership or Corporation)

(Date)

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ACKNOWLEDGMENT BY PROPOSER

If Individual or Individuals:

STATE OF _________________ )

COUNTY OF _______________ ) SS.:

On this __________ day of _________________, 2025, before me personally appeared

_________________________ to me known and known to me to be the same person(s) described in and who executed the within instrument, and he/she/they severally acknowledged to me that he/she/they executed the same.

Notary Public, State of ______________________________

Qualified in ______________________________________

Commission Expires _______________________________

If Corporation:

On this __________ day of _____________________, 2025, before me personally appeared

______________________________ to me known, who, being by me sworn, did say that he/she is the

(give title) ___________________ of the (name of corporation) _________________________, the corporation described in and which executed the above instrument; that he/she knows the seal of the corporation, and that the seal affixed to the instrument is such corporate seal; that it was so affixed by order of the board of directors of the corporation, and that he/she signed his/her name thereto by like order.

Qualified in ______________________________________

If Partnership:

On this __________ day of _________________, 2025, before me personally came

____________________________, to me known to be the individual who executed the foregoing, and who, being duly sworn, did depose and say that he/she is a partner of the firm of ______________________ and that he/she has the authority to sign the same, and acknowledged that he/she executed the same as the act and deed of said partnership.

Qualified in ______________________________________

Swinburne Ice Rink Roof Replacement Project Page 16 of 18

IRAN DIVESTMENT ACT CERTIFICATION

As a result of the Iran Divestment Act of 2012 (Act), Chapter 1 of the 2012 Laws of New York, a new provision has been added to the State Finance Law (SFL), § 165-a, effective April 12, 2012.

Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list (prohibited entities list) of “persons” who are engaged in “investment activities in Iran” (both are defined terms in the law). Pursuant to SFL § 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act’s effective date, at which time it will be posted on the OGS website.

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, Bidder/Contractor (or any assignee) certifies that once the prohibited entities list is posted on the OGS website, it will not utilize on such Contract any subcontractor that is identified on the prohibited entities list.

Additionally, Bidder/Contractor is advised that once the list is posted on the OGS website, any

Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to the solicitation, must certify at the time the Contract is renewed, extended or assigned that it is not included on the prohibited entities list.

During the term of the Contract, should the City of Albany (AGENCY) receive information that a person is in violation of the above-referenced certification, AGENCY will offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then AGENCY shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages, or declaring the Contractor in default.

AGENCY reserves the right to reject any bid or request for assignment for an entity that appears on the prohibited entities list prior to the award of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the prohibited entities list after contract award.

Signature:

Print Name:

Title:

Company Name:

Date:

Swinburne Ice Rink Roof Replacement Project Page 17 of 18

Non-Discrimination and Diversity Statement

__________________________, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, sex, creed, color, religion, national origin, sexual orientation, gender, age, disability, marital or domestic partner, or English proficiency in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The respondent/contractor will not participate directly or indirectly in the discrimination prohibited by the federal, state and local laws and regulations, including employment practices. In all solicitations, either by competitive bidding, or negotiation made by the respondent/contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the respondent/contractor of the respondent/contractor’s obligations under this Statement and the federal, state and local laws and regulations relative to Non-discrimination on the grounds of race, sex, creed, color, religion, national origin, sexual orientation, gender, age, disability, marital or domestic partner, or English proficiency.”

Signature:

Print Name:

Date:

Swinburne Ice Rink Roof Replacement Project Page 18 of 18

Living Wage Compliance

City Code § 42-161 requires a living wage be paid to employees by any contractors awarded a contract by the City primarily for furnishing services to or for the City (excluding the purchase of goods or other property, the leasing of property or the development, redevelopment or rehabilitation of real property) and that involves an expenditure by the City to the contractor of at least $20,000, or the retention by the contractor of fees of at least $30,000, during a period of one year.

Living Wage rates effective 7.1.25, as defined by the ordinance are as follows:

If at least 70% of health care benefits are covered by employer: $16.72

Other: $19.43

Pursuant to the law, every proposal shall include a written commitment by the applicant to pay all covered employees a living wage and shall include a list of job titles and wage levels of all covered employees. Please provide titles and wage levels below for each employee who directly expends his/her time on a contract with the City. Please add additional pages if necessary.

Contract / Agreement:

Job Title Wage Range

Are employee health care benefits covered at least 70% by employer? _____________________

By signing below you are agreeing to pay all covered employees a Living Wage as set forth above for the duration of the contract with the City.

Signature: Date , 2025

Email:

Phone:

Swinburne Skating Rink Project # 25-006

Conditions Assessment Report

City of Albany

May 2025

Prepared by

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City of Albany - Swinburne Skating Rink Conditions Assessment Report - DRAFT

Thaler Reilly Wilson Architecture & Preservation trw-arch.com

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PROJECT TEAM

Architect Thaler Reilly Wilson Architecture & Preservation 25 Monroe Street, Suite 202 Albany, NY 12210

Structural Engineer Dalto Engineering 7 Maureen Court Clifton Park, NY 12065 Anthony E. Dalto, P.E., Principal

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TABLE OF CONTENTS

1. Introduction 5

2. Description 6

2.1 History

2.2 Architectural Description

3. Existing Conditions

3.2 Mechanical & Restroom Building 18

4. Repair and Renovation Recommendations 47

Appendix A: Drawings Appendix B: Photo Sheets Appendix C: Accessibility Review Appendix D: Historic Drawings

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1 | INTRODUCTION1 | INTRODUCTION

Thaler Reilly Wilson Architecture & Preservation, LLP (TRW) is pleased to submit the following existing conditions assessment and restoration recommendations for the Swinburne Skating Rink located in Swin-burne Park in Albany, NY. The Swinburne Skating Rink, completed in 1969, is a large open-air pre-cast concrete structure, with mechanical and restroom facilities located in a secondary nearby brick building.

Site surveys were conducted on April 17, 2025 and May 13, 2025 by TRW to assess the condition of the building in order to identify any potential concerns regarding structural stability and code compliance. In this conditions assessment report, the appearance and history of the building are discussed as an intro-duction, followed by a visual analysis of the building’s condition. The skating rink building is discussed first, followed by the supporting brick outbuilding. Following this description, the report concludes with recommendations for the repair and reuse of the building. The appendices include original construction drawings, existing conditions drawings illustrating the report’s recommendations, and a portion of the restroom facilities report TRW prepared for the City in 2019.

The building consists of pre-cast concrete tees and pre-cast concrete columns, with concrete block walls and storefront assemblies enclosing the warming area. The built-up tar and gravel roof above the con-crete is long past its useful life and persistent leaking through the field of roofing has damaged isolated areas of the pre-cast components and anchorage. The overarching findings of this report are as follows:

1. The pre-cast concrete tees and columns are in relatively good condition with some spalling and crack-ing observed. The spalls and cracks are due to the corrosion of the steel reinforcing primarily as a re-sult of roof leaks. The corrosion appears to be minor, with some cross-sectional loss of the reinforcing anticipated in areas where the steel is exposed. In areas where the steel reinforcing is still encased by an intact concrete cover, no section loss is anticipated, but additional investigation through selective physical probes should be conducted to confirm this. We believe the areas of deterioration in the tees can and should be repaired.

2. The built-up roof should be replaced, with an upgraded methodology for either ballasted or mechan-ical anchorage for the solar array, and upgraded power connections. Roofing failure has caused the majority of the deterioration in the concrete, and when properly replaced should prevent further wa-ter infiltration into the concrete assembly.

3. Steps should be taken to upgrade the building for ADA compliance, possibly by introducing an acces-sible, gender-neutral restroom within the skating structure.

4. First impressions of this building might indicate that it should be able to accommodate a variety of functions requiring large, open areas; in reality, there is a relatively short list of options, given the overall clear dimensions of the building structure, and in particular the clear dimensions from the rink floor to the pre-cast concrete frame. These options are further discussed in the report.

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Figure 1: Swinburne Rink in 2025

2 | DESCRIPTION AND HISTORY2 | DESCRIPTION AND HISTORY

History Swinburne Park was designated by mayor James H. Blessing in 1901, at the same time as the creation of Bleecker Reservoir on the same city block to its southeast. The site would be open green space until 1912, when it was redesigned by Arnold W Brunner. Brunner was responsible for a great deal of urban development in Albany, most notably proposing the D & H building by the river, but in Swinburne Park, his proposal added an open-air theatre and a bandstand, soon followed by a comfort station. In 1926, a wading pool was added to the park; it has since been converted to a spray park but retains its historic location and circular footprint.

The building currently housing the bathrooms and mechanical systems for the rink was constructed in late 1938 through early 1939 as a multipurpose building housing public restrooms for Swinburne Park and storage for the recreation department. It was built on the site of the bandstand which was demolished to make room for the new building.

The construction of the restroom and mechanical facility was done through the Works Progress Administration, which was responsible for building almost the entire city block of park space. The other WPA projects on the block were the infilling of Bleecker Reservoir and construction of Bleecker Stadium (1935), its associated field house (1937), tennis courts at Swinburne Park (1939, replaced with parking in 1969), and the playground at Swinburne Park (1940, replaced at an unknown date).

The building originally appears to have only had an entrance on the northwest side where there is currently a garage door; the bathrooms were originally accessed from the center outwards. This was altered at an unknown date, but most likely during the rink’s construction in 1969, placing the restroom entrances on the northeast side facing the rink structure and the storage entrance on the southwest side.

The building is of brick construction and has windows made of Argus pattern Pittsburgh-Corning glass block, which appear to be original and match 1938 catalogues. This makes the building a notable early example incorporating this type of glass block construction, as Pittsburgh-Corning only patented and began commerical production of glass block in 1937.

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The current site of the skating rink was considered for development into a swimming pool in 1945, with plans made, funds appropriated, and the project sent out to public bid, but the project was never built.

The August 25th 1945 edition of the Albany Times Union is the last to mention the pool, reporting on an interview with interim mayor Frank Salisbury Harris, who was filling in for Erastus Corning 2nd during his military service in WWII from 1944-45. During the interview, when confronted about it being too late in the year to begin a large public works project such as a pool, Harris stated construction would begin in the spring. By spring 1946, however, Corning had returned to office and the project appears to have been shelved, with no further mentions of it in contemporary newspapers.

Swinburne rink was designed in 1967 by the Allen Organization Park & Recreation Planners of Bennington, Vermont, with consulting engineers of Rist Frost Associates of Glens Falls, New York. The rink was a component of a larger campaign to redesign seven playgrounds in Albany, which the Allen Organization had been contracted to do. The scope of this playground project, however, was steadily reduced until only plans for Franklin Park and the skating rink were produced. The Franklin Park project was not constructed due to the excessive cost of the only bid received. Swinburne Rink would be the only Allen Organization design to be constructed; it was budgeted $465,000 and went to bid in July 1968. The project would be awarded to Smith & Tierney, Inc. of Albany with a winning bid of $410,427.

The original proposed drawings included a parking lot on the Clinton Avenue side of the park, but this…