Swim diapers, purchase and delivery of, term contract

Palm Beach County Board of County Commissioners seeks to procure swim diapers through Request for Quotation (RFQ) #950687/CR under a term contract for purchase and delivery to multiple county aquatic facilities. The procurement targets disposable swim diapers manufactured by Swimpants.com or an equivalent product meeting salient characteristics including non-swelling materials when wet, individual wrapping, case packaging with display box, unisex design, and availability in multiple sizes, colors, and designs. The estimated annual quantity is 7,586 units to be ordered on an as-needed basis, with delivery required to seven locations: North County Aquatic Complex, Coconut Cove Waterpark, Lake Lytal Pool, Calypso Bay Waterpark, Santaluces Aquatic Complex, Pioneer Park Aquatic & Splashpad, and Aqua Crest Pool. All quotations must be submitted on the County's provided response form with firm, fixed unit pricing in U.S. dollars to two decimal places maximum, with pricing remaining constant for ninety days from opening and throughout all contract terms. Delivery is required within ten calendar days of receiving a delivery order, with the successful quoter bearing all transportation charges, shipping, and freight costs as the F.O.B. point is destination. The contract will be awarded for an initial twelve-month term with four additional optional twelve-month renewal periods, subject to mutual written agreement and Board appropriation of funds. Quotation responses must be submitted to the Palm Beach County Purchasing Department, 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415, no later than 4:00 P.M. Palm Beach County Local Time on February 17, 2022.

The County grants a 5% local preference to quoters with a permanent place of business in Palm Beach County or the Glades and an additional 5% preference for small, minority, or women-owned businesses (S/M/WBE) certified by Palm Beach County that are within 10% of the lowest responsive, responsible quoter, effectively creating set-aside consideration for disadvantaged enterprises. Quoters offering products other than the specified Swimpants.com manufacturer must submit detailed manufacturer cut sheets, descriptive literature, and comprehensive specifications demonstrating full compliance with solicitation requirements. The specific budget or award value is not stated in the solicitation; however, the estimated annual consumption of 7,586 units provides a baseline for pricing calculations. The County reserves the right to add or delete delivery locations at its sole discretion during the contract term while maintaining the unit price offered and may increase or decrease total quantities as necessary to meet actual operational requirements. No incumbent vendor or current contractor is identified in the solicitation documents, suggesting this represents a new procurement or replacement of an existing contract.