Swag Items

The City of Philadelphia is conducting a micro purchase solicitation for swag items, with a posted date of April 7, 2026, and a firm due date of April 15, 2026. The procurement encompasses promotional merchandise and outreach equipment organized into three primary categories: outreach promotional giveaways (approximately 22 distinct items including business card magnets, phone holders, water bottles, tote bags, lanyards, and writing instruments with quantities ranging from 500 to 2,000 units); additional training items (whiskey glasses, glass mugs, stylus pens, fidget puzzle balls, and session portfolios); and tradeshow equipment (10-foot event tents with full-color imprinting, fold-in-half tables, and 6-foot table covers with minimum quantities of two units per item). Most items require color imprinting with associated setup charges, and pricing per unit ranges from $0.54 to $654.48 depending on the item. The City will award the contract as a whole or by individual line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder; sellers may submit partial quotes for specific items to remain eligible for award consideration. All submissions must be made electronically through PHLContracts by April 15, 2026, and must include a completed and signed Consent and Authorization Agreement. Vendors must not deliver or provide any services until officially notified by the City with a purchase order.

There are no specific set-asides or restrictions limiting responses to disadvantaged enterprises or other designated business categories, although the solicitation includes an optional LGBTQ Applicant Opportunity Data Form for voluntary diversity tracking purposes that carries no impact on bid evaluation or award. The micro purchase has a maximum contract value of $35,000, adjusted annually by the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, rounded to the nearest thousand dollars. The contract term is 365 days from the effective date, with automatic termination thereafter, and the City reserves the right to adjust quantities or order nothing at all based on its requirements. All quoted pricing must be net and exclusive of taxes, as the City is exempt from federal excise, transportation, and Pennsylvania sales and use taxes, with products delivered FOB Destination Point. Vendors must maintain specified insurance coverage, comply with all applicable federal, state, and local laws, complete electronic payment enrollment for City reimbursement, and ensure that neither they nor their parent or subsidiary companies are indebted to the City for delinquent taxes, liens, judgments, or other debts without an established written payment plan.