SW John Deere Heavy Equipment Repair & Parts

The Missouri Department of Transportation (MoDOT), Southwest District is requesting bids for authorized John Deere dealer services to repair and supply parts for heavy equipment on an as-needed basis, with bids due August 31, 2026 at 3:00 p.m. Central Time. Bidder authorization as a John Deere dealer is a mandatory requirement; vendors must be registered with MissouriBUYS eProcurement to compete.

The scope covers repair services and OEM parts supply for wheel loaders, backhoes, motor graders, and other John Deere heavy equipment located throughout the Southwest District. All repair work must be performed by authorized John Deere dealership technicians at the dealer's location using manufacturer parts. The dealer must obtain MoDOT Purchase Order authorization before commencing any work, provide progress updates during service, and submit invoices to SWInvoices@modot.mo.gov with Net 30 payment terms. Work completion requires approval from qualified MoDOT employees.

The contract period runs from the date of award through September 30, 2028, with three optional one-year renewal periods at MoDOT's discretion. No minimum quantities of parts or repair services are guaranteed. Pricing is structured in two line items: an hourly labor rate and a percentage discount from manufacturer's suggested retail price for parts. Prices must remain valid for 90 days from bid opening; any increases during the contract term require written justification, with increases prohibited during the first six months of the contract and renewal periods.

Vendors must be located within a reasonable service area of the Southwest District. Mandatory compliance requirements include federal work authorization, lawful presence, Buy American compliance, nondiscrimination, drug-free workplace certification, adequate insurance naming MoDOT as additional insured, and Executive Order 07-13 compliance regarding unauthorized aliens. Vendors must submit completed Exhibits A, B, and N with their bids. The contact is Lyndi Christy, Senior General Services Specialist, at (417) 689-3544.