Survey Equipment and Related Services

The County of Orange, OC Waste & Recycling, is issuing Invitation for Bid (IFB) #IFB-299-3020802-JDW for Survey Equipment and Related Services on a firm fixed-fee basis through an electronic solicitation process. The procurement encompasses 24 line items and miscellaneous supplies including survey paint in 14 colors, ribbon flagging, aerial flagging, target panels, level rods, survey laths, stakes, measuring wheels, Leica reflectorless total station instruments, tripods, prisms, tribrachs, paint markers, stake chasers, surveyor vests, nails, and related surveying supplies to support operations across five Orange County landfill locations: Santiago Canyon, Prima Deshecha, Olinda Alpha, Coyote Canyon, and Frank R. Bowerman. Qualified bidders must maintain at least one stocking location within 20 miles of the County seat in Santa Ana with a minimum of eight hours daily walk-in availability Monday through Friday, provide live telephone coverage during the same hours, maintain an annual published catalog with pricing, permit returns and exchanges within 30 days, and guarantee pricing equal to or better than quotes provided to other local, state, or federal government entities. The awarded contract will have an initial term of one year beginning July 1, 2026, with four optional one-year renewal periods subject to mutual written agreement and County Board of Supervisors approval. All unit prices are quoted for will-call pickup only, with County-requested deliveries billed at standard UPS or FedEx ground shipping rates with no contractor surcharges permitted. Bids must be submitted electronically through the County's eProcurement Portal by March 24, 2026, at 2:00 p.m., with the deadline for submitting questions set for March 12, 2026, at 2:00 p.m., and bids remain valid for 365 days following the closing date. The award will be based on the lowest responsive, responsible bid.

The County offers a five percent preference deduction for certified Orange County Local Small Businesses (OCLSB) or Disabled Veteran Business Enterprises (DVBE) for evaluation purposes, with a maximum allowable preference deduction of $100,000; if the lowest bidder is certified OCLSB or DVBE, the contract will be awarded at the certified bidder's original bid price. All bidders must provide proof of California Secretary of State registration, a valid D-U-N-S number, a valid UEI number, three business references, compliance certifications, and a signed Campaign Contribution Disclosure Form. Contractors are required to obtain Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability coverage of $1,000,000 combined single limit, statutory Workers' Compensation coverage, and Employers Liability Insurance of $1,000,000 per accident or disease, as well as to provide both a Faithful Performance Bond and a Labor and Material Payment Bond in amounts equal to or exceeding the estimated total contract value. No price increases are permitted during the first contract year; subsequent adjustments require 90 days' notice and documented proof of cost increases with no retroactive adjustments allowed. Payment terms are net 30 days in arrears upon invoice submission referencing the contract number and delivered goods or services, with sales tax to be added to invoices. Miscellaneous items related to survey equipment may be purchased in amounts not exceeding $1,000 per item and $25,000 total for the contract life, requiring pre-approval through signed written quotes.