SurPRO 5000 walking reference profiler

The Michigan Department of Transportation (MDOT) is issuing a Request for Quote (RFQ 24-682) for the procurement of one SurPRO 5000 walking reference profiler device to serve Grand Traverse County and multiple Lansing City jurisdictions. The procurement includes delivery of the profiler fully calibrated and ready for use, plus one unit of onsite training. The equipment must comply with ASTM E950, ASTM E1926, and ASTM E1274 standards, which establish technical requirements for measuring pavement roughness and longitudinal profiles using quarter-car simulation models and profilograph methodologies with specific calibration, precision, and reporting protocols. Vendors must submit written quotes by Tuesday, September 3, 2024, at 3:00 PM to MDOT contact Anna Swanson (Swansona1@michigan.gov or fax 517-230-2063), with delivery required to the Michigan Department of Transportation, 8885 Ricks Road, Lansing, Michigan 48917 within 10 weeks of formal Purchase Order issuance. Pricing must be stated to the second decimal point as separate unit prices for the profiler and training with totals, and the State reserves the right to disqualify bidders for failure to follow instructions, consider prior performance, evaluate total cost of ownership and economic impact to Michigan, and enter into negotiations with interested vendors. Quotes must remain valid for 60 calendar days from the due date, with payment terms of Net 45 days via electronic funds transfer only after invoice receipt.

Service-Disabled Veteran-Owned Business (SDVOB) vendors may claim set-aside status if accompanied by appropriate documentation; however, no exclusive set-asides or specific restrictions limiting respondents to disadvantaged enterprises are identified in the solicitation. All awarded vendors must be registered in Michigan's SIGMA VSS system and comply with the State of Michigan Standard Terms and Conditions (Short Form) Version 2023-1, which governs contractual obligations including performance warranties, intellectual property compliance, nondiscrimination requirements under Michigan civil rights statutes, and a four-year record retention requirement. The RFQ does not identify incumbent vendors or existing infrastructure requiring integration. No specific budget range or award value is disclosed in the procurement documents; however, vendors should anticipate that evaluation will consider total cost of ownership and economic impact to the State of Michigan. All deliverables remain the property of the State, with title and risk of loss retained by the vendor until final acceptance, and FOB Destination delivery terms apply with all packaging, freight, and shipping costs borne by the vendor.