Request for Quote 24-682.docx
DOCX document 43 KB Posted
- Attached to
- SurPRO 5000 walking reference profiler
- Solicitation number
- RFQ 591 240000000682 1
- Issued by
- Grand Traverse County, Lansing City, Michigan
About this file
This is a Request for Quote issued by the Michigan Department of Transportation (MDOT) seeking to procure a SurPRO 5000 walking reference profiler device. The procurement includes one unit of the profiler, which must meet ASTM E950, ASTM E1926, and ASTM E1274 specifications and be delivered fully calibrated, along with one unit of onsite training. Quotes are due in writing by Tuesday, September 3, 2024, at 3:00 PM and should be directed to MDOT contact Anna Swanson at Swansona1@michigan.gov or via fax at 517-230-2063. The requested delivery location is Michigan Department of Transportation, 8885 Ricks Road, Lansing, Michigan 48917, with a delivery deadline of 10 weeks following receipt of a formal Purchase Order. The equipment must be delivered FOB Destination with no phone quotes or verbal orders accepted, and vendors are not authorized to proceed without a formal Purchase Order.
Pricing for the SurPRO 5000 walking reference profiler and training should be stated to the second decimal point as separate unit prices and totals. Payment terms are Net 45 days after invoice receipt via electronic funds transfer only, with the bill-to contact being Traci Crego at cregot@michigan.gov. Vendor quotes remain valid for 60 calendar days from the due date. All awarded vendors must be registered in Michigan's SIGMA VSS system and comply with State of Michigan Terms and Conditions. The State reserves the right to disqualify bidders for failure to follow instructions, consider prior performance, evaluate total cost of ownership and economic impact to Michigan, and enter into negotiations with bidders. SDVOB (Service-Disabled Veteran-Owned Business) vendors must provide appropriate documentation if claiming such status.
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Other files
| File | Type | Posted |
|---|---|---|
| Standard Terms & Conditions (Short Form) V 2023-1.docx | DOCX document | |
| ASTM E1274-18(2024).pdf | ||
| ASTM E950_E950M-22.pdf | ||
| ASTM E1926-08(2021).pdf |
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Text version
Michigan Department of Transportation - Request for Quote This is NOT an order. No phone quotes or verbal orders.
Vendors are not authorized to ship goods or perform services without a formal Purchase Order.
| Quote Due Date & Time: |
| Tuesday, September 3, 2024, 3:00pm |
| Date: |
| 8/23/24 |
Quote must be provided in writing (mail, fax, or email).
| MDOT Contact: |
| Anna Swanson |
| Email and Fax Number: |
| Swansona1@michigan.gov |
| FAX #: |
| Phone: |
| 517-230-2063 |
| Ship to Address: |
| Michigan Department of Transportation |
Attention: Paul Shapter 8885 Ricks Road Lansing, MI 48917
| Requested Delivery Date: |
| 10 weeks of receipt of Purchase Order. |
Vendor Please Complete Fields Below
Vendor Name:
Vendor SIGMA ID:
SIGMA VSS registration required
Response Date:
Vendor Address:
| Vendor Contact Name: |
| ` |
Email:
Phone:
Vendor is an SDVOB (Type Yes or No):
SDVOB Documentation Attached (Type Yes or No): Documentation required for SDVOB consideration
Description of Service/Commodity
Details: Michigan Department of Transportation is seeking to purchase SurPRO 5000 walking reference profiler. The device must meet ASTM E950, ASTM E1926, & ASTM E1274 (see attachments). The system will be delivered fully calibrated.
| BID REQUIREMENTS |
| BIDDER RESPONSE |
| Item |
| Specifications |
| Quantity |
| U/M |
| Unit Price1 |
| Unit Total |
| Additional Specs |
| 1 |
| SurPRO 5000 Walking Reference Profiler |
| 1 |
| ea |
| 2 |
| Onsite Training |
| 1 |
| ea |
1 Unit price shall be to the second decimal point (e.g., $4.99).
Delivery time in business days after receipt of order:
Delivery shall be FOB Destination.
Delivery shall be made within 10 weeks of receipt of Purchase Order.
Total Price:
By submitting a quote, the vendor agrees to the following:
State of Michigan Terms and Conditions Vendor accepts the attached State of Michigan Terms and Conditions and retracts any terms contained in or attached to their quote, subsequent invoices, or other communications.
Specifications Bidders must state any deviations from the required specifications in the table, above. Lack of response will be interpreted as agreement to supply to specifications as written.
Overages and Shortages The Michigan Department of Transportation will not pay for overages in excess of 5% per line item. Overages in excess of 5% will be retained by the State at no cost to the State, or the vendor may pick up the overages within 10 business days.
The bidder expects deliveries to be made complete without shortages or backorders in the timeframe specified. Shortages of 5% or less may be accepted. In the event the quoted items are on backorder, State of Michigan reserves the right to cancel the purchase order and to purchase the items from other sources.
Quote Time Period The vendor’s quote shall be valid for 60 calendar days from the quote due date and time.
Acceptance Signing for delivery does not constitute acceptance. There is no time limit for State of Michigan to verify the products conform to specifications of the contract or if the received quantities are accurate.
Payment Payment: Net 45 days after receipt of invoice. If awarded, vendor must be registered in SIGMA VSS. Payment will be by electronic funds transfer only (EFT). Vendor must include banking information with SIGMA registration.
Bill to: Traci Crego at cregot@michigan.gov
RESERVATIONS. The State reserves the right to:
a. Disqualify a bidder for failure to follow these instructions.
b. Discontinue the RFQ process at any time for any or no reason. The issuance of an RFQ, your preparation and submission of a quote, and the State’s subsequent receipt and evaluation of your quote does not commit the State to award a contract to you or anyone, even if all the requirements in the RFQ are met.
c. Consider late quotes if: (i) no other quotes are received; (ii) no complete quotes are received; (iii) the State received complete quotes, but the quotes did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.
d. Consider an otherwise disqualified quotes if no other quotes are received.
e. Disqualify a quote based on: (i) information provided by the bidder in response to this RFQ (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFQ.
f. Consider prior performance with the State in making its award decision.
g. Consider overall economic impact to the State when evaluating quote pricing and in the final award recommendation. This includes but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.
h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating quote pricing and in the final award recommendation.
i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.
j. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.
k. Award multiple, optional-use contracts, or award by Contract Activity.
State of Michigan Request for Quote Page 1 of 2 Version 2023-2
File details come from the government source that posted it. Updated .