Surplus Textbook Reclamation Service

Fayette County Public Schools Purchasing Department issued RFP 22-040-074 for Surplus Textbook Reclamation Services on May 26, 2022, with proposals due June 15, 2022 at 10:00 a.m. — a solicitation now closed and awarded to Follett Content Solutions, LLC as preliminary awardee on June 23, 2022.

The scope requires full-service removal and reclamation or resale of surplus textbooks from 27 school sites and one educational center across the Fayette County district. Each site averages approximately two Gaylord boxes; textbooks range from never-used to heavily worn condition across multiple subject matters and copyright years. The vendor must collect all materials and remove them from district facilities by July 27, 2022, with no ongoing pickup services required after that deadline. The vendor bears full responsibility for collection activities without reliance on district personnel. Vendors may stage materials at a centrally located warehouse or trailer if they provide their own space and appropriate insurance documentation, as district storage capacity is unavailable. Specific textbook composition, ISBNs, and quantities were not provided.

The contract service start date is July 1, 2022, with an initial term through June 30, 2023, followed by four optional one-year renewal terms. The contract extends through December 2026.

Respondents were required to submit a cost proposal in line-item format detailing all costs and grand totals, specifying how volume affects pricing; minimum two letters of recommendation from clients with similar experience within the prior three calendar years; Solicitation Response Form; current Certificate of Insurance; W-9 Form; and E-Verify Compliance documentation. Questions were due June 3, 2022. The evaluation committee used an "Excellent/Good/Fair/Poor" rating system yielding four, three, two, or zero points, with post-proposal interviews at committee discretion. Of ten vendors solicited, only Follett and one other vendor submitted responses.