Surgical Power

San Mateo County, through San Mateo Medical Center (SMMC), a fully accredited public hospital and clinic system, is soliciting proposals for Surgical Power equipment to replace obsolete power instruments currently in use within its facilities. The procurement is issued as a Request for Proposals (RFP) with a five-year contract term, released on May 7, 2026, with a deadline for questions and comments on May 14, 2026, at 1:00 PM and a proposal submission deadline of May 28, 2026, at 1:00 PM via the OpenGov eProcurement portal. Proposals must be submitted electronically in Times New Roman 12-point font with one-inch margins and include an introduction and executive summary, statement of minimum qualifications, project approach, scope of work tasks and milestones, proposed schedule, innovations, performance measures, firm and team qualifications, references, and a separate fee proposal in PDF format. Minimum qualifications require proposers to have provided similar services for the past five years in manufacturing, sales, or leasing of the specified products; be legally authorized to do business in California; be registered with the System for Award Management (SAM); confirm they are not debarred from federal or state health care programs; and maintain specified insurance coverage including general liability ($1,000,000 per occurrence), professional liability ($1,000,000 per occurrence/$3,000,000 aggregate), and cyber liability ($5,000,000 per occurrence for Privacy and Network Security). The evaluation committee will score proposals based on project approach (30 points), firm qualifications (25 points), team qualifications (20 points), and price (25 points), with the County reserving the right to reject any or all proposals, accept other than the lowest-priced offer, and waive minor irregularities.

The County applies a Procurement Preference for Local Businesses Ordinance that awards five percent additional points to local businesses and non-profits, with an additional three percent for small businesses or eight percent for micro businesses, thereby creating preference categories for qualifying entities within San Mateo County and San Francisco City. No incumbent vendors or current contractors are identified in the procurement documentation. Contractors must comply with comprehensive compliance requirements including the Living Wage Ordinance (currently $17.00 per hour minimum with annual CPI-U adjustments capped at 3.5 percent), California Labor Code prevailing wage requirements when applicable, HIPAA Business Associate Agreement obligations for protected health information handling, Section 504 Rehabilitation Act accessibility compliance, and vendor credentialing requirements for SMMC facility access. All contractors must obtain comprehensive general liability insurance ($1,000,000), professional liability insurance ($1,000,000), and workers' compensation insurance, with the County named as additional insured, while the agreement incorporates provisions for intellectual property ownership vesting exclusively in the County as work-made-for-hire. No specific budget range or award value is provided in the procurement documents, though contracts exceeding $200,000 will follow the comprehensive service agreement template with payment contingent upon satisfactory completion of work as specified and approval by the designated contract owner.