Surface Water Treatment Plant Filter Media Replacement & Improvements

Gloucester County, Virginia is issuing an Invitation for Bids (IFB #26-022-CJ) for surface water treatment plant filter media replacement and improvements at its 2 million gallon per day facility near Beaverdam Reservoir. The procurement seeks qualified contractors to replace filter media in two 13.5' x 13.5' (182 square foot) filtration basins with materials consisting of 24 inches of anthracite, 12 inches of silica sand, and 12 inches of gravel, along with new porcelain spheres for the Wheeler Bottom underdrain system; remove and replace two 18-inch flanged butterfly valves with electric motor actuators for filter influent; remove and replace four 14-inch mud valves with extension shafts and 2-inch square operating nuts for the clarifier effluent channel; and furnish and install two aluminum stop gate systems in the clarifier effluent troughs. The filter media must comply with AWWA B100 standards and be tested for compliance prior to shipment and upon field delivery. Contractors must be experienced with water treatment plant operations, possess the capability to coordinate work sequentially with only one filter basin worked on at any given time, and coordinate all work with plant operations at least 72 hours in advance; the project requires a qualified superintendent to oversee all work. The contract term extends from Notice to Proceed until completion, with substantial completion required within 365 calendar days and final completion within 45 calendar days thereafter. A non-mandatory pre-bid conference and site visit is scheduled for May 12, 2026 at 10:00 AM at 8214 Reservoir Ridge Road, Gloucester, Virginia 23061. Written questions must be submitted by May 18, 2026 at 4:00 PM, and sealed bids are due May 28, 2026 by 2:00 PM at the Gloucester County Central Purchasing Office, 6489 Main Street, Suite 324, Gloucester, Virginia 23061. Award will be made to the lowest responsive and responsible bidder.

Gloucester County does not discriminate against faith-based organizations or bidders on the basis of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law; however, no specific set-aside designations for disadvantaged enterprises are identified in the solicitation documents. No incumbent vendors or current contractors are listed in the available materials. Contractors must obtain all necessary permits and comply with Virginia Occupational Safety & Health standards, environmental regulations, and the Underground Utility Damage Prevention Act. Bids exceeding $100,000 must be accompanied by a 5 percent bid bond or certified check, and successful bidders must provide Performance and Labor and Material Payment Bonds equal to the contract amount. Liquidated damages are assessed at $1,500 per calendar day for delays beyond the substantial completion and final completion dates. The contract includes a maximum mobilization/demobilization cost cap of 8 percent of the total contract amount for contracts under $200,000, and no specific budget range or award value is disclosed in the solicitation documents.