Support & Maintenance of the Supervisory Monitoring System Fire Alarm Monitoring

The City of Chicago Department of Procurement Services is requesting proposals for support and maintenance of the Supervisory Monitoring System and Fire Alarm Monitoring System at O'Hare International Airport on behalf of the Chicago Department of Aviation, with proposals due September 1, 2026 at 3:00 p.m. Central Time and a mandatory pre-proposal conference on August 4, 2026 at 10:00 a.m. at 10510 W. Zemke Road and via Microsoft Teams. The contract carries mandatory set-asides requiring 28% MBE participation, 8% WBE participation, and 2% VBE participation.

The scope encompasses comprehensive hardware, software, communications, and network upgrades; corrective and preventative maintenance; installations; training; and software support services for the Building Automation System and Fire Alarm System across all CDA facilities, including domestic and international terminal buildings, rental car facilities, heating and refrigeration plants, bus/shuttle centers, and outlying buildings. The contractor must hold Desigo BAS certification, Tridium certification, and Siemens FAS certification, and must have an agreement with a Siemens parts distributor. These certifications are mandatory qualifications.

The target contract value is $60 million. The contract term is three years with an option for the City to extend for five additional twelve-month periods subject to acceptable performance and fund appropriation. Pricing must follow the required Schedule of Compensation format (Exhibit 2), which includes a proposed monthly fixed fee for recurring preventative maintenance, monitoring, and support services, along with labor rates, material costs, and other pricing components for services compensated on an actual cost basis. The contract is funded through mixed city and federal sources.

Evaluation criteria are weighted as follows: past performance (25%), proposed maintenance and monitoring approach (25%), staffing requirements (15%), user support and training (15%), and cost proposal (20%). Questions are due August 11, 2026 at 2:00 p.m. Central Time. Respondents must submit financial statements for three years, insurance certificates, references, legal action disclosures, MBE/WBE/VBE compliance plans, and an executed Economic Disclosure Statement and Affidavit.