Support and Maintenance Universal Power Supply
Closed State & local contract opportunity Posted
- Solicitation number
- S-16500-00014294
- State
- Oregon
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
- Points of contact
-
- David Matthews purchasing.sos@sos.oregon.gov (503) 986-2204
- Licensing Department licensing.sos@oregon.gov (503) 986-0505
- Business Services Division - Audits accounting.sos@oregon.gov (503) 986-2204
Opportunity details come from oregonbuys.gov. Updated .
About this opportunity
The Oregon Secretary of State Information Systems Division has issued a Request for Quote (RFQ #S-16500-00014294) for support and maintenance services for a single Powerware 9390-80 Universal Power Supply (UPS) located at 255 Capitol St NE in Salem, Oregon. The procurement seeks a vendor to provide comprehensive maintenance and support for the UPS unit and its 40 batteries, with services including semi-annual and annual inspections, system functionality tests, and electrical parameter measurements. Key deliverables include 24-hour technical support, 4-hour on-site response time, remote monitoring, and unlimited service calls. The contractor will be responsible for all labor and parts related to normal wear and tear, with replacement parts required to be new or equivalent in quality. The RFQ was posted on July 14, 2025, with quotes due by August 12, 2025, at 11:00 AM PT through OregonBuys.gov. An optional virtual pre-bid conference is scheduled for July 28, 2025, at 2:30 PM PT, and the initial contract term is anticipated to be 3 years with potential renewal up to a maximum of 5 years.
The procurement includes specific requirements for disadvantaged business participation, with bidders required to submit a Certified Disadvantaged Business Outreach Plan detailing their approach to engaging minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. For contracts exceeding $500,000 and with 50 or more full-time workers, vendors must provide a Pay Equity Certificate demonstrating commitment to equitable employment practices. Bidders must also complete a Responsibility Inquiry form disclosing business history, contract performance, financial stability, and legal standing. Contracts anticipated to exceed $150,000 require vendors to have a written policy preventing sexual harassment and discrimination. The award will be made to the lowest responsible bidder whose quote substantially meets the RFQ requirements, with an anticipated award date of August 18, 2025. While specific budget ranges are not explicitly stated, the comprehensive maintenance and support requirements suggest a contract value reflective of the specialized UPS support services being sought.
Opportunity text
Secretary of State Information System Division is seeking support and Maintenance for (1) Universal Power Supply. Physically located at 255 Capitol St NE, Salem OR 97310
Files
| File | Type | Posted |
|---|---|---|
| RFPAttG - Responsibility Inquiry.docx | DOCX document | |
| Attachment A Sample Contract for Services.docx | DOCX document | |
| RFPAttF - Certified Disadvantaged Business Outreach Plan.docx | DOCX document | |
| Request for Quote S-16500-00014294 UPS Support and Maintenance~1.pdf | ||
| RFPAttC - Bidder Information and Certification.docx | DOCX document | |
| RFQ 16500-00014294 Amendment 1.pdf | ||
| Attachment 4 - Sample Contract.pdf |
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