Supply of Towels for Members of CA Sport and Fitness Facilities

The Columbia Association is requesting bids for the supply of towels to three sport and fitness facilities in Columbia, Maryland under IFB 27-14, with bids due October 12, 2026 at 2:00 p.m. EST. A minimum 23% MBE participation goal applies; bidders may fulfill this through prime or subcontractor arrangements, with all participating MBE firms required to hold current Maryland Department of Transportation certification.

The scope comprises approximately 5,000 dozen units annually across four line items: 1,000 dozen white 12x12 16 oz. wash cloths; 2,000 dozen white 16x27 3 lb. towels; 2,000 dozen white 24x50 10 lb. towels; and an alternate white 24x50 10.5 lb. towel option in the same quantity as the third item, with the Association purchasing either the third or fourth item but not both. Bidders must submit manufacturer product specification sheets for each item, ordering and return policies, and three professional references demonstrating experience supplying towels to fitness centers, health clubs, hotels, colleges, universities, or commercial laundry operations. Inside delivery to all three facilities is required, with orders shipped within 3–5 business days of placement.

The initial contract term runs from November 1, 2026 through October 31, 2027, with four optional one-year renewal periods available by mutual agreement. All pricing must be quoted FOB Destination with freight and handling included in the unit price. Pricing remains firm for 180 days; thereafter, adjustments may be considered only for manufacturer-announced increases or decreases subject to written Columbia Association approval and supporting documentation. The Association will award to the lowest responsive and responsible bidder unless the bid amount is deemed unreasonable or contrary to its best interests. Rejected products shall be replaced at no additional cost. Payment is due within thirty days of receipt and acceptance of invoices.