Supply of camfil farr HI-FLO ES merv and durafil ES air filters

The Washington Convention and Sports Authority, operating as Events DC, a District of Columbia government agency, has issued Invitation for Bid (IFB) 25-S-038 to procure Camfil Farr Hi-Flo ES MERV and Durafil ES air filters for use at the Walter E. Washington Convention Center and other Events DC-managed facilities. The solicitation requires the supply of approximately 3,434 filters across multiple sizes and specifications, including 792 units of 20X20X22 Camfil Farr Hi-FLO ES MERV 15A filters, 366 units of 20X24X22 filters, 366 units of 24X20X22 filters, 192 units of 24X24X22 filters, matching quantities of MERV 13A versions, and additional Durafil ES filters in specified models and quantities, along with one ASHRAE Product Test Report per ASHRAE Standard 52.2. Bidders must demonstrate three years of documented experience supplying Camfil Farr Hi-Flo air filters and possess appropriate District, Federal, and State licenses and bonding. The contract is on a firm-fixed price basis with pricing to include all applicable shipping, administration, overhead, and delivery costs on an FOB Destination basis, and quotes must be valid for ninety calendar days from submission. Contractor responsibilities include quarterly pressure drop analysis during the first year, documented particulate count readings from five air handling units, and technical guidance regarding filter change schedules. The base contract term runs from October 1, 2026, through September 30, 2027, with four one-year renewal options available at Events DC's discretion. Questions are due by May 1, 2026, with bids due by May 15, 2026, at 5:00 p.m., submitted electronically through the Events DC e-procurement system.

This solicitation is exclusively designated for District of Columbia Department of Small, Local, and Business Development (DSLBD) certified business enterprises, with preference points available up to 12 points based on qualifications including small business enterprise, resident-owned business, longtime resident business, local business enterprise, disadvantaged business enterprise, veteran-owned business enterprise, local manufacturing business enterprise, and equity impact enterprise classifications. All responding firms must submit supporting documentation including W-9 forms, tax certification affidavits, current DSLBD CBE certification letters, Dun & Bradstreet reports, and three customer reference letters demonstrating satisfactory performance, along with representations and certifications regarding independent price determination and disclosure of any business, familial, or personal relationships with Events DC Board members or executive staff. For contracts exceeding $250,000, contractors must award at least thirty-five percent of the total contract value to certified Small Business Enterprises (SBEs) or Certified Business Enterprises (CBEs) unless insufficient qualified firms exist or a waiver is obtained, and for contracts exceeding $300,000, First Source Employment requirements mandate that fifty-one percent of hired personnel be District of Columbia residents. Contractors must maintain comprehensive insurance coverage including commercial general liability ($1,000,000 per occurrence), umbrella liability ($5,000,000), workers' compensation at statutory limits, and cyber liability insurance ($1,000,000 per claim). The contract is governed by District of Columbia law and subject to the Anti-Deficiency Acts, with disputes resolved through the District of Columbia Contract Appeals Board. No specific award value or budget range is disclosed in the solicitation documents.