Supply and Installation of Wood Fiber Surfacing Material (Playground Mulch)

The City of Indianapolis and Marion County Department of Public Works is requesting bids for the supply and installation of engineered wood fiber surfacing material (playground mulch) at 49 designated playground locations throughout Indianapolis and Marion County under RFB-14DPW-1811, with bids due September 3, 2026 at 10:00 a.m. and questions due August 25, 2026 at 12:00 p.m. The procurement carries a minority and women's business enterprise participation requirement of 15% minority, 8% women, 3% veteran, and 1% disability-owned business enterprises, or demonstration of good faith effort to achieve these targets.

The scope requires supply and installation of engineered wood fiber mulch at quantities ranging from 50 to 150 cubic yards per location for a total estimated volume of approximately 5,700 cubic yards. Delivery must occur within a specified number of business days from order placement (Monday through Friday during normal business hours), with acceptance upon successful completion of an acceptance inspection within fifteen calendar days of delivery. All pricing must be quoted in U.S. dollars with delivery charges included in the unit cost under FOB Destination, Freight Prepaid and Allowed; no additional fuel, delivery, or surcharge fees are permitted. The quoted price must remain firm for the first contract year; thereafter, an escalator clause allows up to a 5% maximum increase if market conditions dictate, supported by documentation of actual cost adjustments.

The contract term is two years initially with potential renewal under the same terms, subject to mutual agreement, with no guaranteed minimum or maximum purchase quantities. Orders are issued on an as-needed basis. The incumbent is Forrest Commodities under Contract #21076. Bidders must extend pricing to other Indiana political subdivisions if requested and provide quarterly reports on participating subdivisions and purchases. The City reserves the right to award to a single vendor or split the award among multiple vendors and to reject any and all bids. No bid or performance bonds are required. Contractors must maintain Product Liability-Completed Operations coverage of $1,000,000 and, if installation or on-site maintenance services are required, Commercial General Liability of $1,000,000, Combined single limit auto coverage of $1,000,000, and statutory workers compensation.