Supply and delivery of hydrochloric acid

The Eastern Municipal Water District (EMWD), serving approximately 1 million people in a 601 square mile service area in Southern California, is seeking proposals for the supply and delivery of bulk Hydrochloric Acid (32% concentration) through Request for Proposal (RFP) #3864. The procurement is specifically for the Perris North Groundwater Treatment Facility, which is scheduled to come online in December 2025, and will use the hydrochloric acid in an Ion Exchange water treatment process. A mandatory site visit is scheduled for 10/1/2025, with proposals due on 10/16/2025 and a tentative contract start date of 2/2/2026. Evaluation criteria will include price, vendor qualifications, experience, performance history, product compliance, safety record, and delivery procedures. The contract term is one year with potential for up to four one-year extensions, with EMWD anticipating the purchase of approximately 250,000 gallons over the full contract term. Suppliers must provide comprehensive documentation including NSF 60 certification, Safety Data Sheet, Certificate of Analysis, and demonstrate compliance with California Air Resources Board regulations for diesel vehicles and equipment.

The RFP does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Pricing will remain firm-fixed for the first year, with potential price adjustments in subsequent years limited to a maximum of 3%, based on factors such as supply price increases, governmental regulatory changes, or consumer price index fluctuations. Contractors must acknowledge and comply with multiple California regulatory requirements, including California Air Resources Board mobile source regulations, Iran Contracting Act, Cal/OSHA requirements, and various emissions and vehicle inspection standards. While specific budget ranges are not detailed, the anticipated volume of 250,000 gallons suggests a significant procurement value. Suppliers must submit comprehensive documentation across three quantity tiers (1-500 gallons, 501-1,000 gallons, and 1,000+ gallons), with pricing to be FOB Destination, and must provide detailed business information, references, subcontractor lists, insurance affidavits, and compliance certifications to be considered responsive to the solicitation.