Supply and Deliver of Polymer

The Central Contra Costa Sanitary District (CCCSD) is seeking qualified firms to supply and deliver polymer for sludge dewatering operations through Request for Quotations (RFQ No. 24-25-08). The procurement specifically targets two pre-qualified polymer types: Polydyne WE-385 and BASF Zetag 8819 Emulsion Polymer, with an estimated annual usage of 325,000 pounds per type. Deliveries will be made in full tanker trucks up to 50,000 lbs per load to the district's two 5,500-gallon bulk storage tanks. Potential vendors must provide cationic emulsion polymer used to dewater a blend of undigested primary and secondary sludge. The district will conduct mandatory final trial testing for any non-pre-qualified polymer before contract award, with evaluation criteria including unit price, company reputation, financial status, and past experience. Key submission deadlines include February 5, 2025, for final questions and February 11, 2025, as the quotation due date. Pricing will be based on unit prices per gallon and per pound, with a 9.75% sales tax applied and potential annual adjustments using the US Bureau of Labor Statistics cost index for plastic material and resin manufacturing.

The procurement allows for potential multiple contract awards and requires vendors to comply with equal employment opportunity and non-discrimination regulations. Contractors must maintain comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability, Auto Liability, and Contractors Pollution Liability, with specific policy limits ranging from $1,000,000 to $5,000,000. The contract is structured as a non-exclusive five-year agreement, with the district reserving the right to terminate based on performance or funding availability. Insurance requirements mandate using insurers rated at least 'A VII' by A.M. Best, with a 30-day notice for policy cancellations. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the district emphasizes compliance with state and federal regulations. The contract includes provisions for annual performance evaluation and potential price adjustments up to the Consumer Price Index for All Urban Consumers (CPI-U) for the San Francisco Bay Area or 5%, whichever is less. Total contract value is not specified in the documents, but compensation will be contingent on annual District Board of Directors' funding appropriation.