Supervisory of Elections HVAC Replacement Project

Palm Beach County Facilities Development and Operations Department is soliciting quotes and bids for HVAC replacement at the Supervisory of Elections facility under IFQ/B P-2026-000002, with a mandatory pre-bid meeting on October 15, 2026 at 10:00 a.m. and sealed bids due November 12, 2026 at 2:00 p.m. The Small Business Development Program applies with an SBE price preference for single-trade construction: a certified SBE bid within 10% of the lowest non-SBE bid receives award.

Scope includes furnishing all labor, materials, equipment, and permits to replace Air Handling and Humidity Control Units at 4301 Cherry Road, West Palm Beach, Florida, including installation of a chilled water air handling unit, ductwork, controls, isolation valves, thermometers, pressure gauges, and related mechanical and electrical components. Work must be completed within 260 calendar days from Notice to Proceed, with liquidated damages of $180 per day for failure to achieve substantial completion. All employees require critical facilities background checks prior to commencement.

Contractors must pre-qualify under Palm Beach County's Annual Contract for HVAC Services with qualification applications submitted at least 10 days before the bid due date. Bidders must submit completed OSBD Schedules 1 and 2 documenting proposed subcontractor participation and SBE involvement, a human trafficking affidavit, and diversity, equity, and inclusion material certification. Bid security equal to at least 5% of the bid price is required if the bid is $200,000 or more. A 100% public construction bond must be furnished within 14 calendar days of award. Title II ADA digital accessibility compliance is mandatory.

Questions and the Invitation for Quote/Bid documents are available through the County's Vendor Self-Service system at https://pbcvssp.pbc.gov/vssprd/Advantage4 or by contacting FDO-CID-Bids@pbc.gov or (561) 233-0261. Confidential building plans and drawings are available only by direct contact with the Facilities Development and Operations Department.