Sunset Cove Amphitheater - Stage Lighting Replacement

Palm Beach County's Board of County Commissioners issued an Invitation for Quote/Bid (Project Number 2021-011829) for the replacement of stage lighting at the Sunset Cove Amphitheater located at 20405 Amphitheater Circle, Boca Raton, Florida. This low voltage electrical construction project requires contractors to furnish all labor, materials, equipment, and services necessary to replace the existing stage lighting system with a complete LED lighting installation. The deliverables include installing 22 Chauvet Professional Ovation E-910FC IP fixtures and 39 Chauvet Professional Colorado 3 Solo fixtures, providing an ECT Color Source 20 AV lighting control console, installing power distribution modules, providing shop drawings and lighting plots, and delivering four two-hour training sessions conducted by factory-certified trainers. Work must be completed within 90 calendar days from the Notice to Proceed, with operations limited to 7:00 a.m. to 5:00 p.m., Monday through Friday. A mandatory pre-bid meeting was held on October 20, 2021, at 10:00 a.m. at the project site, with sealed quotes and bids due on November 18, 2021, by 2:00 p.m. at the Palm Beach County Facilities Development and Operations Department, Capital Improvements Division. Only contractors qualified under Palm Beach County's Annual Contract for Low Voltage services were eligible to bid, with contractor qualification applications required at least 10 days prior to the November 18, 2021 bid due date.

The solicitation includes affirmative procurement initiatives with Small/Minority/Women-Owned Business Enterprise (S/M/WBE) set-asides and preferences, designating sheltered market set-asides for work orders of $100,000 and below when at least three SBEs are qualified, and implementing a 10% SBE price preference for single-trade construction contracts. All bidders were required to submit completed EBO Schedule 1 and Schedule 2 forms documenting subcontractor participation and small/minority/women-owned business enterprise involvement, as well as disclose any discriminatory adjudications within the past four years. Bid security equal to 5% of the bid price and a public construction bond equal to 100% of the work order amount were required for bids of $200,000 or more, with liquidated damages of $80 per day applying for failure to achieve substantial completion within the contracted timeframe. A 12-month warranty on all equipment, materials, and labor from substantial completion and a Certificate of Occupancy or Certificate of Completion from the appropriate building official prior to final payment processing were also required. The specific budget or award value was not disclosed in the solicitation documents; however, the bonding requirements suggest the project value exceeds $200,000.