Sunmount DDSOO - 2027-2032 Community Lawn Care and Maintenance Services in Clinton, Essex, Franklin, Hamilton, and St. Lawrence Counties

The New York State Office for People with Developmental Disabilities (OPWDD) is soliciting sealed bids for Community Lawn Care and Maintenance Services across Clinton, Essex, Franklin, Hamilton, and St. Lawrence Counties under a five-year contract (2027–2032), with bids due August 25, 2026. No MWBE, DBE, or SDVOB contracting goals apply to this procurement.

The scope includes spring and fall cleanup and mowing services at 23 community residential sites organized into 11 geographic clusters. Services must be performed between 8:00 a.m. and 7:00 p.m., Monday through Saturday, with spring cleanup completed by April 30 and fall cleanup by November 30. Estimated mowing occurs approximately 25 events per season per location. Bidders may bid on one or multiple clusters. Contractors must meet with House Leaders prior to the lawn care season unless waived, and site inspections are mandatory for bidders.

Prevailing wage applies under PRC number 2026900793; contractors must submit certified payroll documentation with invoices. Bidders must provide references verifying at least two years of relevant experience and maintain Workers' Compensation insurance, general liability insurance (minimum $1,000,000 per person and $2,000,000 aggregate), and protective liability insurance. Award is made to the responsible and responsive bidder submitting the lowest total Annual Estimated Cost per cluster.

Pricing must remain constant for the initial year; thereafter OPWDD or the contractor may request annual price adjustments not exceeding 3.0 percent, calculated using the CPI-U Northeast Region index. Questions are due August 3, 2026, with official responses by August 14. Proposals are due by 3:00 p.m. on August 25 via sealed bid with bid opening conducted through Microsoft Teams and in-person attendance. Award notification is anticipated September 10, 2026, with contract start March 25, 2027. Previous awardees include Complete Property Management NY LLC, Eshelman's Home and Lawn Services, Big Raquette Inc, and Kirk Fletcher DBA Kirk Fletcher Lawn Care Service (a Service-Disabled Veteran-Owned Business).