Q&A Memo - IFB SU 082526.pdf

This is a Questions and Answers Memorandum issued by the New York State Office for People with Developmental Disabilities (OPWDD) Contract Management Unit regarding Invitation for Bid (IFB) SU 082526 for Community Lawn Care and Maintenance Services across Clinton, Essex, Franklin, Hamilton, and St. Lawrence Counties. The procurement solicits sealed bids for lawn care and maintenance services at 23 community residential sites organized into 11 geographic clusters, with services including spring and fall cleanup and mowing operations. Services must be performed between 8:00 a.m. and 7:00 p.m., Monday through Saturday, with spring cleanup completed by April 30 and fall cleanup by November 30 annually, with approximately 25 mowing events per season per location. Bidders may submit bids for one or multiple clusters and are required to conduct site inspections and meet with House Leaders prior to the lawn care season unless waived. The sealed bid submission deadline is August 25, 2026 at 3:00 p.m., with bid opening conducted via Microsoft Teams and in-person attendance. Contract award is anticipated September 10, 2026, with the contract term beginning March 25, 2027 and continuing through 2032 (five-year term).

Award will be made to the responsible and responsive bidder submitting the lowest total Annual Estimated Cost per cluster, with pricing remaining constant for the initial year and subject to annual adjustments not exceeding 3.0 percent thereafter using the CPI-U Northeast Region index. Prevailing wage requirements apply under PRC number 2026900793, requiring contractors to submit certified payroll documentation with invoices. Contractors must demonstrate at least two years of relevant experience through references and maintain Workers' Compensation insurance, general liability insurance (minimum $1,000,000 per person and $2,000,000 aggregate), and protective liability insurance. No MWBE, DBE, or SDVOB contracting goals apply to this procurement. Previous awardees include Complete Property Management NY LLC, Eshelman's Home and Lawn Services, Big Raquette Inc, and Kirk Fletcher DBA Kirk Fletcher Lawn Care Service. The Q&A memo issued August 14, 2026 indicates no questions were received from potential bidders during the question submission period.