Sun Prairie LED Streetlights

The City of Sun Prairie Utilities is soliciting bids for a comprehensive LED streetlight replacement project through Request for Bid (RFB) 25-SPU04, specifically targeting the procurement of approximately 210 Cooper Lighting LED streetlight fixtures. The project is substantially funded through the Federal Carbon Reduction Program, with 80% of costs covered by federal grants. The specific required fixture is the Cooper Lighting BAA-USSL-C027-D-U-T5-SA-BK-10K-TH-4N7-7030-10X U152671 model, with bidders permitted to submit proposals for partial or full line items. Sealed bids must be submitted by February 13, 2025, at 10:00 AM Local Time to Sun Prairie Utilities at 125 W Main St., Sun Prairie, WI 53590, with a public bid opening immediately following the submission deadline. The utility reserves the right to award contracts to a single vendor or multiple vendors based on best value considerations. Bidders must comply with federal funding requirements, including Davis-Bacon Act provisions, Contract Work Hours and Safety Standards Act, and Buy America provisions. The contract includes a one-year guarantee against defects in workmanship and materials following final project acceptance.

The bid documents do not explicitly specify set-aside designations or restrictions for disadvantaged business enterprises. Eight vendors submitted bids for the project, with pricing ranging from $398.25 to $738.30 per light unit and total bid amounts between $83,631.60 and $155,043.00. After potentially disqualifying the lowest bid from One Nation for providing an incorrect light specification, Stuart Irby emerged as the lowest compliant bidder at $575.00 per unit, totaling $120,750.00 for the entire project. The anticipated contract award date is February 28, 2025, with vendor lead times varying between 4-8 weeks for fixture delivery. The project is located in Dane County, Wisconsin, with unit prices to be submitted exclusive of delivery fees, which must be clearly defined on a separate sheet based on order quantities. The procurement is part of a broader infrastructure upgrade initiative aimed at modernizing municipal streetlight infrastructure through energy-efficient LED technology.