Sumner County Archives Unit Replacement
Closed State & local contract opportunity Posted
- Solicitation number
- 20260903
- State
- Tennessee
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Christi Mullins cmullins@sumnercountytn.gov (615) 451-6033
Opportunity details come from constructionbidsource.com. Updated .
About this opportunity
Sumner County, Tennessee is requesting proposals for replacement of air conditioning and heating units at the Sumner County Archives facility, with proposals due September 3, 2026 at 10:00 a.m. CST and questions due August 26, 2026. A mandatory site visit with County Maintenance staff (Robert Gann, 615-489-2292, rgann@sumnercountytn.gov) is required to verify scope.
The scope comprises one new 4-ton split system with electric heat kit and one new 5-ton split system with electric heat kit, each equivalent to or better than existing units. Both must achieve SEER2 ratings of at least 14.0. The contractor must identify and justify the selected replacement units. Additional deliverables include installation of required new electrical circuits to the existing panel board, removal and disposal of existing units, provision of piping, valves, and electrical installation with insulation and heat tracing for outdoor chilled water piping as necessary, tie-in to the building's Building Automation System (BAS) at cost, rooftop installation with proper fit and any necessary roofing work, and all crane rental and trucking costs. The respondent bears responsibility for disposal of everyday construction trash via the county's dumpster and for hauling off larger items. Warranty information and approximate lead times on equipment and materials must be included in all bids.
Respondents must provide complete cost breakdowns including all parts, materials, and labor based on normal working hours, plus a separate pricing breakdown reflecting what amounts would be charged if the county purchases units directly using its tax-exempt status. Proposals must remain valid for 90 days from opening. Payment and Performance Bonds are required if the bid exceeds $100,000. Standard payment terms are NET 30. All respondents must submit a valid Tennessee business license, current insurance certificates, IRS Form W-9, and attestations regarding drug-free workplace compliance, debarment status, and open records acknowledgment. Contact for RFP procedures is Christi Mullins (615-451-6033, cmullins@sumnercountytn.gov) and for specifications Scott Shamrock (sshamrock@sumnercountytn.gov).
Opportunity text
Scope of Work: Provide one (1) new 4-ton split system with electric heat kit unit equivalent to the existing unit currently installed at the Sumner County Archives. The contractor is responsible for identifying a like or better replacement and must provide justification for the selected unit. Provide one (1) 5-ton split system with electric heat kit unit equivalent to the existing unit currently installed at the Sumner County Archives. The contractor is responsible for identifying a like or better replacement and must provide justification for the selected unit. Seer Ratings for the new units must meet SEER2- 14.0 at a minimum. Determine and install the required new circuit to the existing panel board. The contractor is responsible for identifying a like or better replacement and must provide justification. Removal and disposal of the existing unit(s). Provide any required piping, valves, and electrical installation, including new insulation and heat tracing for the outdoor CHW piping, if necessary. Provide tie-in to the buildings existing BAS system costs to be included, if necessary. Any crane rental and trucking costs shall be included. Assume the use of the owners dumpster for the disposal of everyday construction trash. Any big items shall be hauled off by the vendor. Respondent shall list warranty information and an approximate lead time on their bid submittal. Respondent shall be responsible for properly installing units onto the roof and ensuring proper fit as part of the total cost, including any necessary roofing work. Payment and Performance Bond will be required if the bid is $100,000 or over. Respondent to provide total costs, including all parts, materials, and labor required to complete the project. All labor should be based on normal working hours. Respondent must provide a breakdown of pricing if the owner purchases the unit(s) directly using the countys tax-exempt status reflect what the amounts will be for the unit(s) to be purchased directly by the county. Sumner County reserves the right to purchase the unit directly. The contract resulting from this solicitation will be awarded to a single primary vendor The awarded vendor will be responsible for ensuring all applicable code requirements are met.
Files
| File | Type | Posted |
|---|---|---|
| 20260903-RFP.pdf |
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