Summer Food Service Program - Refrigerated Van Rentals

The City of St. Petersburg Parks and Recreation Department, through its Healthy St. Pete division, is seeking to rent three refrigerated cargo vans for its Summer Food Service Program. The procurement is a Request for Quote (RFQ) targeting commercial vehicle rental businesses with specific qualifications, including being in operation for at least ten years, holding necessary licenses, maintaining a fleet of refrigerated vehicles, and ensuring vehicles are no older than five years. The vans will be used to transport breakfast and lunch meals to seventeen public sites across the city during a 10-week period from May 31, 2024, to August 9, 2024. Vendors must submit electronic quotes through the city's online bidding system by 3:00 pm on February 29, 2024, with all questions due by February 22, 2024. The evaluation criteria are straightforward, with the contract being awarded 100% based on the lowest cost, focusing on the most advantageous quote that meets all specified requirements. City personnel who will operate the vehicles must be background-screened and hold valid driver's licenses, and the vans will be used exclusively for meal transportation within city limits.

The contract does not specify any set-aside designations or restrictions for specific enterprise types. The estimated annual expenditure for the van rentals is approximately $35,000, though this amount may vary. The city is self-insured and requires vendors to comply with E-Verify requirements and non-discrimination policies. The purchase order terms indicate this is a non-exclusive agreement, allowing the City of St. Petersburg to contract with other companies for similar goods if needed. Vendors must provide proof of insurance, including Commercial General Liability insurance of at least $1 million per occurrence, Commercial Automobile Liability insurance of $1 million, and Workers' Compensation insurance as mandated by Florida law. Financial obligations are subject to annual budget appropriations, and any legal proceedings would be conducted in Pinellas County or the Middle District of Florida. The contract will be governed by Florida law, with the city reserving the right to terminate the purchase order with 30 days' written notice.