Summer Camp Program for the Village of Spring Valley

The County of Rockland's Department of General Services, on behalf of the Village of Spring Valley, is issuing a Request for Proposal (RFP-VOSV-2026-002) to procure recreational summer camp services for the 2026, 2027, and 2028 summer seasons. The procurement seeks qualified nonprofit or for-profit organizations to provide comprehensive summer camp programming for up to 80 children in grades 1-8, with services preferably located within the Village of Spring Valley. The program will deliver sports, on-site recreation, entertainment, and educational activities designed to promote social skills development and increased self-esteem among participants. Prospective vendors must submit detailed proposals including implementation plans, staff qualifications and experience documentation, performance references, and cost proposals through the County's Bonfire Portal by May 7, 2026, at 3:00 PM local time, with the deadline for written questions set for April 27, 2026, at 3:00 PM. Evaluation criteria are weighted as follows: demonstrated ability to meet objectives (250 points), technical capability (250 points), staff qualifications and experience (150 points), performance references (150 points), and per-child rate proposed (200 points). Required qualifications include governance by a Board of Directors, current IRS and New York State filings, a 2026 Board-approved budget, operation from a verifiable physical business location, and demonstrated financial soundness. The contract carries a three-year initial term with potential extension for one additional cumulative year at the Director of Purchasing's discretion, and the County reserves the right to make single or multiple awards.

Organizations responding to this procurement must maintain comprehensive insurance coverage including $1,000,000 Commercial General Liability coverage, Workers' Compensation insurance, and Disability Benefits insurance, with the County of Rockland named as an additional insured. The Village of Spring Valley will subsidize camp attendance at a rate of $700 per child for Village residents with proof of residency, with families responsible for any costs exceeding this subsidy amount; therefore, vendors' proposed per-child rates should reflect this subsidy structure. The proposed price must remain firm through the first contract period, with any price adjustments in option years limited to the percentage increase in the applicable Consumer Price Index and subject to County approval. Vendors must comply with all federal contract clauses, including Equal Opportunity provisions, Labor Construction standards, Anti-Kickback statutes, Debarment and Suspension disclosures, and Lobbying disclosures, with completion of the mandatory Federal Contract Clause fillable form required before a notary public. No specific set-aside designations for disadvantaged enterprises are mentioned in the available documentation, and no incumbent vendors or current contractors are identified. All contracts will be governed by the County of Rockland's Standard Terms and Conditions for Service Contracts (Appendix B), effective June 2022, which includes provisions for vendor record-keeping for six years post-payment, indemnification, intellectual property ownership, and dispute resolution through the Director of Purchasing with appeals available through New York courts.