Summer Adventurers Camp Transportation

The Town of Greenwich Purchasing Department, on behalf of the Department of Parks and Recreation, is soliciting bids for daily bus transportation services supporting the Greenwich Adventurers Summer Camp during summer 2026. The procurement requires one large bus with a seating capacity of at least 71 passengers to transport children ages 8-15 for 32 days from June 23 through August 7, 2026, with morning pickups between 8:30-9:00 AM and afternoon drop-offs between 3:30-4:00 PM at the Western Greenwich Civic Center. Transportation services include seven days of shuttle service to Greenwich Point Beach, seven days to Greenwich Island Beach Ferry, four days to Byram Shore Park/Pool, and fourteen days for off-site field trips to destinations including Legoland, Bronx Zoo, Playland Park, and Yankee Stadium, with air-conditioned buses required for trips exceeding 30 minutes. All pricing must include tolls, parking fees, and associated transportation costs. Qualified contractors must demonstrate a minimum of five years of licensed driving experience for all drivers, pass comprehensive background checks including written references and police record reviews, maintain stable personalities and high moral character, and ensure compliance with all federal, state, and local laws and regulations. The contractor must supply all equipment, hire and train drivers, and maintain extensive insurance coverage including general liability of $2,000,000 aggregate/$1,000,000 per occurrence, comprehensive automobile liability of $1,000,000 combined single limit, workers' compensation as required by Connecticut State Statutes, and excess liability coverage of $10,000,000. The bid period opened November 25, 2025, and sealed bids must be received by 11:00 AM on Wednesday, December 17, 2025, with written inquiries due to Daniel Centofanti, Procurement Specialist, by 11:00 AM on Wednesday, December 3, 2025; no prebid conference or site visit is specified.

The Town of Greenwich is not currently accepting electronic bids and requires all proposal submissions to follow the RFB/RFP document submission instructions detailed in the primary RFB document. No set-aside designations or restrictions on eligible respondent types are identified in the solicitation materials, indicating that all vendors are eligible to respond. No incumbent vendors or current contractors are listed in the available documentation. The Town of Greenwich has established a budget of $9,000 for this transportation service, representing the maximum award value for the one-season contract with no renewal options. Payment terms are net 30 days following receipt of invoice, submittal of documentation, and acceptance of services, and all bids remain valid for 90 days from the submission deadline. The Town reserves the right to reject any and all bids not deemed in its best interest and to waive any informalities in the bidding process. As a municipal entity, the Town of Greenwich is exempt from federal and state taxes, and these taxes must not be included in bid pricing.