RFB_7937_SUMMER_ADVENTURERS_CAMP_TRANSPORTATION_11_25_25.pdf

TOWN OF GREENWICH NO.: 7937

PURCHASING DEPARTMENT

101 Field Point Road

Greenwich, CT 06830

(203) 622-7881

ISSUE DATE: 11/25/2025

DEADLINE DATE: 12/17/2025

DEADLINE TIME: 11:00 AM

X REQUEST FOR BID

REQUEST FOR PROPOSAL

PREBID CONFERENCE:

TIME AND DATE:

LOCATION:

DEPARTMENT OF PARKS AND RECREATION

RFB/RFP NAME: SUMMER ADVENTURERS CAMP TRANSPORTATION

LOCATION: GREENWICH, CT

PREQUALIFICATION

X STANDARDS/SPECIFICATIONS

X INSURANCE REQUIRED

PLEASE NOTE:

1. Sealed Bids/Proposals are due at the Town of Greenwich Purchasing Department on date noted.

NO bids/proposals will be accepted after the date and time specified above. Bidder is responsible for actual delivery of the bid/proposal sent by mail or commercial express service to the PURCHASING DEPARTMENT before the deadline time. Bids/proposals received after the deadline time will not be considered. PLEASE

CLEARLY INDICATE BID/PROPOSAL NUMBER ON LOWER LEFT-HAND CORNER OF ENVELOPE.

2. BIDS/PROPOSALS ARE NOT ACCEPTED BY FAX OR E-MAIL.

3. COMPANY NAME AND ADDRESS MUST CONFORM ON ALL DOCUMENTS INCLUDING INSURANCE

DOCUMENTS. A POST OFFICE BOX ADDRESS IS NOT ACCEPTABLE.

4. Bid/Proposal number must appear on all bids and related correspondence.

5. The Town of Greenwich is exempt from Federal and State Taxes.

6. The Town will consider an alternate bid only if Bidders have been permitted to provide an alternate bid. An alternate bid must be clearly identified as such in order to be considered by the Town.

7. Stated prices are to be FOB destination inside delivery, unless otherwise specified herein.

8. Terms and Conditions indicated on reverse.

Daniel Centofanti, Procurement Specialist

An Affirmative Action/Equality Opportunity Employer, M/F/H

Terms and Conditions

Bidders shall familiarize themselves with all provisions of the specifications and shall not at any time after submitting bid, dispute any of the specifications or assert that there was any misunderstanding in regard to the furnishing and delivering of the items called for in the proposal.

The Town of Greenwich reserves the right to issue addenda as needed on bids/proposals.

The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the Town of Greenwich, or to accept that bid which appears to be in the best interest of the Town of Greenwich. The Town of Greenwich reserves the right to waive any informalities in or reject any or all bids, or any part of any bid.

References to a particular trade name or manufacturer's catalog or model number are made for descriptive purposes to guide the

Bidder in interpreting the requirements of the Town of Greenwich. They should not be construed as, nor are they intended to exclude proposals on other types of materials, equipment and supplies. However, the Bidder, if awarded a contract will be required to furnish the particular item referred to in the specification or description unless a departure or substitution is clearly noted and described in the proposal.

Respondents shall provide one proposal and Bidders one bid price for each specified required line item with no more than one total lump sum bid, unless allowed to do otherwise by the solicitation. Respondents shall provide no more than one bid reply unless allowed by the solicitation. Bidders shall not include in their prices any Federal or State taxes from which the Town of Greenwich is exempt.

The successful Bidder/s shall indemnify the Town of Greenwich against all losses, claims, actions and judgments brought or recovered against the contractor or the Town of Greenwich. Any respondent that takes exception to the insurance requirements set forth by the Town of Greenwich Director of Risk Management shall be deemed unresponsive.

No proposal shall be received from, or Contract awarded to, any person, firm or corporation who is in default or in debt to t he

Town of Greenwich for non-performance of any contract, or who is a defaulter as surety or otherwise from any obligation to the Town of Greenwich.

Bids must be signed in ink by the vendor. No bids shall be made in pencil. Any bids showing any erasures or alterations must be initialed by the Bidder in ink. Failure to sign and give all information requested in the proposal may result in the bid being rejected.

Quantities as listed on the bid sheets are estimated for bidding purposes only. Award of Contract shall be for the quantities actually ordered as needed during the contract period. However, the Town of Greenwich reserves the right to increase or decrease the quantities by 10%.

Unit prices quoted shall be net exclusive of all taxes, and must include all transportation, delivery and unloading costs; fully prepaid FOB destination in place inside delivery. Debris, if any, removed.

The Town of Greenwich reserves the right to make awards on an item by item, total or lump sum basis. Where an award is made o n an item by item basis, the unit price prevails. The Town reserves the right to make award in best interest of its own operation. All awards are contingent upon certification by the Town Comptroller that funds are available in appropriate accounts.

It is understood that prices shall hold firm and prevail for the actual quantities required or ordered as needed during the life of the Contract whether more or less than estimated quantities. Unit prices shall not be subject to any increase during the life of the Contract.

All deliveries are to be made within the time period specified in the bid proposal upon receipt of written purchase order or authorized verbal requests except as may be otherwise arranged by Supplier and Purchaser. Receipt of Contract is not authority to ship. Emergency deliveries are to be made within twenty-four (24) hours from receipt of a telephone request from the Town of

Greenwich. All deliveries are to be made on business weekdays between the hours of 9:00 am and 4:00 pm except as may be otherwise arranged by the Supplier and Purchaser.

In the event deliveries are not made as specified to a Town delivery point, the Town of Greenwich shall reserve the right to purchase any such bid item on the open market and to charge any increase in price paid over the current contract price to the account of the vendor.

All bids will be awarded or rejected within sixty (60) days of bid opening date or for the stated period of validity, if different.

Therefore, Bidder agrees that prices will remain firm for acceptance for that period.

Terms of payment to the Contractor shall be net/30 days after receipt of invoice and acceptance and approval of the services by the

Town of Greenwich.

The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The contractor, however, will take affirmative action to insure that minority group members are employed and are not discriminated against during employment. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection of training, including apprenticeship.

The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex or national origin. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other

Contract of understanding, a notice advising the labor union or worker's representative of the contractors' commitments under this specification and under rules, regulations and orders promulgated by the State.

"Affirmative Action" means procedures which establish hiring and employment goals, timetables, and practices to be implemented, with good faith efforts, for minority group members.

"Minority Group Members" as identified in EEO-4 reports shall mean Black, Hispanic, Asian or Pacific Islanders, American Indian, and Alaskan Natives.

The contractor or subcontractor offers and agrees to assign to the public purchasing body all right, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act, 15 USC. Section 15, or under Chapter 624 of the General

Statutes of Connecticut, arising out of the purchase of services, property or intangibles of any kind pursuant to a public purchase contract or subcontract. This assignment shall be made and become effective at the time the public purchasing body awards or accepts such Contract, without further acknowledgment by the parties.

TOWN OF GREENWICH, CT

REQUEST FOR BID #7937 DEADLINE: 12/17/2025 AT 11:00 AM

DEPARTMENT OF PARKS AND RECREATION

SUMMER ADVENTURERS CAMP TRANSPORTATION

BACKGROUND

The Town of Greenwich Purchasing Department, on behalf of the Department of Parks and

Recreation, is soliciting bids for the Greenwich Adventurers Summer Camp Transportation. The intention of this Request for Bid (RFB) is to obtain daily bus transportation to various locations for the Greenwich Adventurers Summer Camp attendees, consisting of children between the ages of 8 - 15 and the respective staff, for the Summer of 2026. The Town’s budget for this service is

$9,000.00.

Greenwich Adventurers is a summer day camp scheduled weekly from 9:00 AM – 4:00 PM. The on-site location for daily pick-up and drop-off for the camp is at the Western Greenwich Civic

Center located at 449 Pemberwick Road, Greenwich, CT. The program includes two off-site field trips per week, local beach days at Greenwich Point and Island Beach, and a variety of activities at the Western Greenwich Civic Center. Transportation shall be provided for all trips and beach days.

SPECIFICATIONS

Required Services

Transportation will be required for the duration of the camp, weekdays, starting Tuesday, June

23, 2026 and ending Friday, August 7, 2026. The camp will be closed for one (1) day, on Friday, July 3, 2026, and all campers will be on-site on Thursday, August 6, 2026, therefore transportation will not be required. Transportation will be required for a total of 32 days. One (1) large bus, to seat at least 71 passengers, will be utilized daily. For off-site, scheduled trips longer than a 30-minute drive, an air-conditioned bus is required. The weekly designated schedule is as follows:

Daily pick-up and drop-off Pick-up time Return time

Western Greenwich Civic Center

449 Pemberwick Road, Greenwich, CT

Between 8:30 – 9:00 am Between 3:30 - 4:00 pm

• One (1) to two (2) days per week (7 total days): Transportation shuttle to and from

Greenwich Point Beach.

• One (1) day per week on Fridays (7 total days): Transportation shuttle to and from the

Greenwich Island Beach Ferry. Must be able to make two (2) shuttle trips per day if necessary.

• Four (4) total days: Transportation shuttle to and from Byram Shore Park/Pool.

• Two (2) days per week (14 total days): Transportation to and from off-site trip location.

On beach/pool days (Greenwich Point, Byram Shore, and Island Beach Ferry), the bus must be on-call and available to pick up campers and staff (within a 15-minute response time) in case of inclement weather or other unforeseen circumstances and return them to the Western

Greenwich Civic Center.

Camp staff will be present on the bus at all times.

Transportation for special event trips (i.e. movies, theaters, parks, etc.) is also required. Bidder shall include pricing for additional trips on the Reply Sheets.

CONTRACTOR’S EQUIPMENT/DRIVER(S)

All transportation services shall be provided by the Contractor including the bus equipment, the hiring, licensing, and training of drivers. The operation of buses shall strictly conform to all applicable Federal, State and Local laws, rules, and regulations.

The bus(es) used shall be properly maintained and kept in a safe, clean, and sanitary condition.

The bus operator shall inspect the bus each morning to determine that the brakes, horns, tires, steering apparatus, emergency doors, lights, and all other equipment are in good operating condition. All buses used shall have the ability to communicate with the firm’s office.

Each bus driver employed by the Contractor, that provides transportation services (pursuant to this Contract), shall be fully competent to operate a bus transporting children, and shall have a stable personality and high moral character. A complete background check including written record testimony from five (5) references and a police record review shall be completed prior to hiring and shall be kept on file with the Contractor. Bus drivers shall not have less than five (5) years of licensed driving experience.

The Contractor shall assign drivers permanently to each bus and, except in cases of an emergency, the assigned drivers shall remain the same. If a driver proves to be unsatisfactory as determined by the Town of Greenwich, the Contractor shall provide a replacement driver, meeting the approval of the Town, within 24 hours after notification by the Town.

BIDDER REPLY

Bidders shall respond to this Request for Bid (RFB) by completing the attached Reply Sheets.

Bidders shall indicate their pricing and all other required information on the Reply Sheets. The pricing on the Reply Sheets shall be complete and shall include the costs of all equipment, labor, insurance, certificates, permits, and/or other prices pertaining to this procurement.

ISSUANCE OF ADDENDA

The Town of Greenwich reserves the right to amend this solicitation by addenda. Addenda will be posted to the Town’s website (www.greenwichct.gov/bids) up to 48 hours in advance of the deadline. It is the responsibility of the Bidder to check the Town’s website for addenda, the

Town will not provide notification. If in the Town’s opinion revisions are of such a magnitude, the deadline for this solicitation may be extended in an addendum. In addition, addenda can change Specifications, Reply Sheets, and times/dates for Pre-Bid Conferences, as well as deadlines for questions and submissions.

http://www.greenwichct.gov/bids

DELIVERY OF BIDS

Bids shall be delivered via USPS or commercial delivery service (UPS, FedEx etc.) to the Town of Greenwich Purchasing Department, First Floor, Town Hall, 101 Field Point Road, Greenwich, CT 06830 by:

11:00 AM on Wednesday, December 17th, 2025

The Purchasing Department is accepting hand-delivered bids. Bids received after the deadline date and time will not be accepted and will be returned unopened to the Bidder. The Reply

Sheets must be completed and returned with the bid in a sealed envelope. Please clearly indicate

RFB #7937 on the lower left-hand corner of the envelope.

PACKAGING

Each bid must be sealed to provide confidentiality of the information prior to the submission date and time. Please note the RFB # on the outside of the package. The Town will not be responsible for premature opening of bids that are not properly labeled.

PRICE GUARANTEE / DURATION OF BID

Bids will remain in effect for a minimum of ninety (90) days from the deadline for submission of the bid.

BID COSTS

The Bidder shall be responsible for all costs incurred in the development and submission of their bid. The Town assumes no contractual obligation as a result of the issuance of this RFB, the preparation or submission of a bid by a Bidder, or the evaluation of an accepted bid.

TAXES

The Town of Greenwich is exempt from the payment of taxes imposed by the Federal Government and/or State of Connecticut, and such taxes shall not be included in the bid prices.

PAYMENTS

The Town of Greenwich shall make payment net thirty (30) days of receipt of invoice, submittal of documentation, and acceptance of the products and/or services.

RESERVATION OF RIGHTS

The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the Town, or to accept that bid which appears to be in the best interest of the Town. The

Town reserves the right to waive any and all informalities, or to reject any or all bids or any part of any bid.

CONTRACT FORMAT

The Town of Greenwich has included as part of this Request for Bid, Exhibit B, the Personal

Service Contract format to be used for this procurement. In order to be considered by the Town, any exceptions to the language included in the Town’s Personal Service Contract format must be declared in the Exceptions area on the Reply Sheets.

CONTRACT TERM

The Personal Service Contract will have a term of one (1) season (Summer 2026). The Bidder shall indicate on the Reply Sheets the cost for Summer 2026.

CANCELLATION OF AWARD/CONTRACT

If the Vendor fails to perform or observe any material term or condition of the bid/proposal or

Award/Contract and such failure continues for thirty (30) days after the Vendor’s receipt of written notice, the Town of Greenwich may cancel the Award/Contract without liability for cancellation or termination charges.

MODIFICATION OR WITHDRAWAL OF BID PRIOR TO DEADLINE

A Bidder wishing to withdraw a bid prior to the deadline may do so by preparing a formal written request on company letterhead. The person who signs the letter must be the same person who signed the Reply Sheets. The Town will verify that the signature on the letter matches the signature on the Reply Sheets.

The Town will also verify the request to withdraw the bid by calling the Bidder at the telephone number provided on the Reply Sheets.

After the Town is satisfied that a request to withdraw a bid before the established deadline is valid, the bid will be returned to the Bidder. The Bidder may then withdraw completely from the bidding process or may modify the bid and resubmit before the deadline.

MODIFICATION OR WITHDRAWAL OF BID AFTER DEADLINE

If a bid security is required and a Bidder does not honor their bid for the specified time, the bid check shall become the property of the Town; or, if a Bid Bond was furnished, the Bid Bond shall become payable to the Town.

After the deadline, the submitted bids become the property of the Town and are valid offers to be honored by the Bidder for sixty (60) days or longer, as specified in the Request for Bid.

Bidders who do not honor their bids for the sixty (60) day (or as specified) period, shall be disqualified.

PERMITS

If applicable, the Contractor shall ascertain any permits required to perform the service as described in the Specifications. All required permits shall be obtained and paid for by the

Contractor. Various permits may be obtained at the Building Department, Town Hall, 101 Field

Point Road, Greenwich, CT 06830.

FEDERAL, STATE, AND LOCAL LAWS

The Bidder shall acknowledge and agree that if awarded the RFB, Bidder shall be solely responsible for strict compliance with all Federal, State, and Local statutes, laws, codes, rules, regulations and ordinances, and to obtain and maintain all necessary licenses and permits relating to this procurement.

APPLICABLE LAW

The laws of the State of Connecticut shall govern this Award/Contract and any and all litigation related to this Award/Contract. In the event of litigation related to this Award/Contract, the exclusive forum shall be the State of Connecticut and the exclusive venue for such litigation shall be the Judicial District for Stamford/Norwalk at Stamford.

CONFIDENTIALITY/DISCLOSURE

“Contractor” refers to all Bidders/Respondents submitting a bid/proposal.

The Town will afford due regard to the Contractor’s request for the protection of proprietary or confidential information received. However, all materials associated with the Bid/Proposal and the Contract are subject to the terms of the Connecticut Freedom of Information Act (“FOIA”) and all corresponding rules, regulations and interpretations. In making such a request, the

Contractor may not state generally that the materials are proprietary or confidential in nature and therefore not subject to release to third parties. The specific sentences, paragraphs, pages or sections that the Contractor believes are exempt from disclosure under FOIA must be specifically identified as such. An explanation and rationale to justify each exemption consistent with FOIA must accompany the request. The rationale and explanation must be stated in terms of the prospective harm to the competitive position of the Contractor that would result if the identified material were to be released and the reasons why the materials are legally exempt from release pursuant to FOIA.

If the Contractor indicates that certain documentation is submitted in confidence, by specifically and clearly marking said documentation as CONFIDENTIAL, the Town will endeavor to keep said information confidential to the extent permitted by law. The Town, however, shall have no obligation to initiate, prosecute or defend any information that is sought pursuant to a FOIA request. The Contractor shall have the burden of establishing the availability of any FOIA exemption in any proceeding where it is an issue. In no event shall the Town, or any representative of the Town, be liable for the disclosure of any documents or information in its possession which the Town believes are required to be disclosed pursuant to FOIA or other requirements as mandated by policy/law.

Additionally, as per Section 1-210(b) of FOIA – Nothing in the Freedom of Information Act shall be construed to require the disclosure of:

(24) Responses to any request for proposals or bid solicitation issued by a public agency, responses by a public agency to any request for proposals or bid solicitation issued by a private entity, or any record or file made by a public agency in connection with the contract award process, until such contract is executed or negotiations for the award of such contract have ended, whichever occurs earlier, provided the chief executive officer of such public agency certifies that the public interest in the disclosure of such responses, record or file is outweighed by the public interest in the confidentiality of such responses, record or file.

ISSUING AUTHORITY

Mr. Daniel Centofanti, Procurement Specialist, is responsible for the conduct of this procurement. Any inquiries or requests regarding this procurement shall be submitted in writing to Mr. Centofanti at the address below by 11:00 AM on Wednesday, December 3rd, 2025:

Town of Greenwich

Purchasing Department

101 Field Point Road

Daniel.Centofanti@GreenwichCT.Gov mailto:Daniel.Centofanti@GreenwichCT.Gov

INSURANCE REQUIREMENTS

The awarded Contractor will be required to provide insurance coverage as specified on the

Insurance Requirements Sheet, Exhibit A, of this RFB/RFP. The Acord certificate of insurance form must be executed by your insurance agent/broker and returned to this office.

The most current Acord form should be used for insurance documentation purposes. Company name and address must conform on all documents including insurance documentation. It is required that the agent/broker note the individual insurance companies providing coverage, rather than the insurance group, on the Acord form. The Contract number (provided to the awarded Contractor), project name and a brief description must be inserted in the “Description of

Operations” field. It must be confirmed on the Acord Form that the Town of Greenwich are endorsed as an additional insured by having the appropriate box checked off and stating such in the “Description of Operations” field. Contractor’s insurance must be primary and non-contributory.

The Contractor shall be responsible for maintaining the above insurance coverages in force to secure all of the Contractor's obligations under the Contract with an insurance company or companies with an AM Best Rating of A-:VII or better, licensed to write such insurance in Connecticut and acceptable to the Risk Manager, Town of Greenwich. For excess liability only, non-admitted insurers are acceptable, provided they are permitted to do business through Connecticut excess line brokers per listing on the current list of Licensed

Insurance Companies, Approved Reinsurers, Surplus Lines Insurers and Risk Retention

Groups issued by the State of Connecticut Insurance Department.

The Contractor shall submit with the bid/proposal the signed, original “Insurance Procedure” form, included in the reply sheets, which states that the Contractor agrees to provide the specified insurance coverage for this bid/proposal at no additional charge above any insurance charge declared in the bid/proposal.

REPLY SHEET (Page 1 of 7)

PRICING

The Bidder shall provide pricing below. All pricing shall include the cost of parking and tolls:

SUMMER 2026

Local Shuttle Transportation

For the following shuttle trips (local travel), provide the cost per bus with sub-total:

LOCATION COST PER BUS # OF DAYS SUB-TOTAL

Greenwich Point Beach

Tods Driftway, Old Greenwich, CT

06870

$ 7 $

Greenwich Island Beach Ferry

100 Arch St., Greenwich, CT 06830 $ 7 $

Byram Shore Park Pool Complex

4 Ritch Ave W., Greenwich, CT 06830 $ 4 $

TOTAL 18 $

BIDDER’S COMPANY NAME: _________________________________________________

AUTHORIZED SIGNATURE: __________________________________________________

REPLY SHEET (Page 2 of 7)

PRICING (CONTINUED) - OFF-SITE FIELD TRIPS

For the following trip locations (14 total), provide the cost per bus. Tolls and parking fees must be included:

*Air conditioned bus is required

**Tolls and parking fees must be included

LOCATION # OF BUSES COST PER BUS

Bowlero Norwalk

701 Connecticut Ave, Norwalk, CT 06854 1 $

Bowlero Norwalk

701 Connecticut Ave, Norwalk, CT 06854 1 $

Legoland NY Amusement Park: 1 Legoland Wy, Goshen, NY 10924 1 $

Bronx Zoo

2300 Southern Blvd, Bronx, NY 10460 1 $

Bronx Zoo

2300 Southern Blvd, Bronx, NY 10460 1 $

Playland Park

1 Playland Pkwy, Rye, NY 10580 1 $

Stamford Museum and Nature center

39 Scofieldtown Rd, Stamford, CT 06903 1 $

Stamford Museum and Nature center

39 Scofieldtown Rd, Stamford, CT 06903 1 $

Puzzle Parlour

131 Court St, White Plains, NY 10601 1 $

Yankee Stadium

1 E 161st St Bronx, NY 10451 2 $

Dave and Busters

1201 Boston Post Road, Milford, CT 06460 1 $

Dave and Busters

1201 Boston Post Road, Milford, CT 06460 1 $

Xtreme Play

38 Mill Plain Rd, Danbury, CT 06811 1 $

Xtreme Play

38 Mill Plain Rd, Danbury, CT 06811 1 $ 18 $

TOTAL $

DEPARTMENT OF PARKS AND RECREATION

REPLY SHEET (Page 3 of 7)

PRICING (CONTINUED) - ALTERNATE/SUBSTITUTE TRIPS

Provide the cost per bus with a sub-total for alternate/substitute trip locations:

*Air conditioned bus is required

**Tolls and parking fees must be included

LOCATION # OF DAYS COST PER BUS

Citi Field

41 Seaver Wy, Flushing, NY 11368 1 $

Air Riderz Adventure Park Port Chester

10 Waterfront Pl, Port Chester, NY 10573 1 $

Maritime Aquarium

10 N Water St, Norwalk, CT 06854 1 $

DEPARTMENT OF PARKS AND RECREATION

REPLY SHEET (Page 4 of 7)

REFERENCES

The Bidder shall list below the names and telephone numbers of at least three (3) customers/references for which they have provided services similar to the ones described in this RFB:

COMPANY CONTACT NAME

PHONE

NUMBER

LENGTH OF

SERVICE

EXCEPTIONS

The Bidder shall indicate below all exceptions (if any) being taken to the language of this Request for

Bid, the Specifications, Scope of Work, and/or to the language of the attached Contract format. Any raised exceptions must be reconciled prior to an award. Insurance requirements have been established by the Town’s Director of Risk Management.

Bidder may list below the key features that distinguish the Bidder’s services from their competitors:

DEPARTMENT OF PARKS AND RECREATION

SUMMER ADVENTURERS CAMP TRANSPORTATION

REPLY SHEET (Page 5 of 7)

STATEMENT OF NON-COLLUSION

In submitting this bid/proposal, the undersigned declares that this is made without any connection with any persons making another bid/proposal on the same contract; that the bid/proposal is in all respects fair and without collusion, fraud, or mental reservation; and that no elected or appointed official of the Town, or any person or entity in the employ of the Town, is directly or indirectly interested in said bid/proposal or in the supplies or work to which it relates, or in any portion of the profits thereof, except as permitted under the Town of Greenwich Code of Ethics.

CODE OF ETHICS

In submitting this bid/proposal, the undersigned further declares and certifies that a) it has not, and will not induce or attempt to induce any Town of Greenwich employee or officer to violate the Town of Greenwich Code of Ethics in connection with its offer to provide goods or services under, or otherwise in the performance of, such contract, and b) if an elected or appointed official or any person in the employ of the Town has a direct or indirect interest in Vendor or any supplier or Subcontractor expected to be involved with the contract, such person or entity is in compliance with the safe harbor procedures established by the Town of Greenwich Board of Ethics or has received an advisory from the Town’s Board of Ethics with respect to such involvement. Bidders are hereby notified that the Town’s Code of Ethics’ definition of a Town Officer includes outside consultants to and agents of the Town in addition to elected and appointed officials and Town employees. The full

Code of Ethics can be found on the Town website https://www.greenwichct.gov/682/Board-of-Ethics.

The undersigned further understands that the above declarations are material representations to the Town of Greenwich made as a condition to the acceptance of the bid/proposal. If found to be false, the Town of Greenwich retains the right to reject said bid/proposal and rescind any resulting contract and/or purchase order and notify the undersigned accordingly, thereby declaring as void said bid/proposal and contract or purchase order.

Relevant provisions of the Town’s Code of Ethics are:

Section 2. DEFINITIONS. (1) Indirect interest, without limiting its generality, shall mean and include the interest of any subcontractor in any prime contract with the Town and the interest of any person or his immediate family in any corporation, firm, or partnership which has a direct or indirect interest in any transaction with the Town. (2)

Substantial financial interest shall mean any financial interest, direct or indirect, which is more than nominal, and which is not common to the interest of other citizens of the Town. (3) Town officer shall mean and include any official, employee, agent, consultant, or member, elected or appointed, of any board, department, commission, committee, legislative body, or other agency of the Town. (4) Transaction shall mean and include the offer, sale, or furnishing of any real or personal property, material, supplies, or services by any person, directly or indirectly, as

Vendor, prime contractor, subcontractor, or otherwise, for the use and benefit of the Town for a valuable consideration, excepting the services of any person as a Town officer.

Section 3. GIFTS AND FAVORS. No Town officer or his immediate family shall accept any valuable gift, thing, favor, loan, or promise that might influence the performance or nonperformance of his official duties.

Section 4. IMPROPER INFLUENCE. No Town officer having a substantial financial interest in any transaction with the

Town or in any action to be taken by the Town shall use his office to exert his influence or to vote on such transaction or action.

By signing below, the undersigned acknowledges reviewing and understanding the Non-Collusion and Code of Ethics statements contained herein and confirms compliance with the contents:

AUTHORIZED SIGNATURE: _________________________________________________________

PRINT NAME: ______________________________________________________________________

BIDDER’S COMPANY NAME: ________________________________________________________

https://www.greenwichct.gov/682/Board-of-Ethics

DEPARTMENT OF PARKS AND RECREATION

REPLY SHEET (Page 6 of 7)

BIDDER INFORMATION:

BIDDER’S COMPANY NAME

ADDRESS

TELEPHONE # FAX #

E-MAIL ADDRESS

WEBSITE

AUTHORIZED SIGNATURE

PRINT NAME

TITLE

STATE OF CT TAXPAYER ID #

FEDERAL TAXPAYER ID #

INCORPORATED IN THE STATE OF Corporate Seal Yes No

AWARD/CONTRACT SIGNATURE

The Bidder shall indicate below, the full name, title, email, and complete mailing address of the authorized person (i.e., officer of the company) who will sign the Contract (if applicable) for this procurement:

DEPARTMENT OF PARKS AND RECREATION

SUMMER ADVENTURERS CAMP TRANSPORTATION

REPLY SHEET (Page 7 of 7)

INSURANCE PROCEDURE FORM

THE BIDDER SHALL RETURN THIS COMPLETED FORM WITH THE BID/PROPOSAL.

FAILURE TO DO SO MAY RESULT IN REJECTION OF THE BID/PROPOSAL.

The Bidder shall forward the Insurance Requirement Sheet (Exhibit A) to the Bidder’s insurance

Agent/Broker (“Agent/Broker”) upon receipt of the RFB/P documents. The Bidder and the

Agent/Broker shall familiarize themselves with the required levels of insurance, and the documentation process necessary for the successful development of a Contract with the Town of

Greenwich, CT for this project.

The Bidder shall determine if existing insurance coverage is sufficient, or if any costs for new or additional coverage is required for the specified work noted in this RFB/P. Any bids/proposals which contain exceptions to the insurance requirements may be considered nonresponsive and may be rejected. Any EXCEPTIONS to this form and/or signatures must be declared on the

Reply Sheets to be considered.

STATEMENT OF BIDDER AND BIDDER’S AGENT/BROKER:

The Bidder and the Agent/Broker have read the insurance requirements for this project. The

Agent/Broker is a duly licensed insurance agent under the laws of the State of _______. We confirm that we are willing and able to document the required levels of coverage as the Town of

Greenwich, CT has specified. The Agent/Broker is an authorized representative of all companies which will be affording coverage for Contract to be awarded pursuant to this RFB/P. The bid/proposal pricing submitted reflects all insurance costs for this project.

The Agent/Broker confirms that Bidder’s General Liability policy meets or exceeds the coverage in Commercial General Liability ISO form CG 00 01 10 01 or CG 00 01 04 13, including contractual liability.

The Bidder and Agent/Broker confirm that the Town of Greenwich shall be given thirty (30) days prior written notice of cancellation, lapse or restrictive amendment (except ten days notice of nonpayment) of the policies listed in the Acord form.

If awarded this Contract, the insurance documentation shall be submitted to the Town of

Greenwich, CT within ten (10) days after the date of the award of the Contract. The documentation will be in the form of an Acord for which the Agent/Broker will confirm that the policies have been issued to the insured in the amounts stated and for the periods indicated.

Bidder’s Company Name: ______________________________

Authorized Bidder’s Signature: ______________________________

Date: ______________________________

Bidder’s Insurance Agent/Broker’s Company Name: ______________________________

Authorized Agent/Broker’s Signature: ______________________________

Date: ______________________________

RFB #7937

EXHIBIT A

Insurance Requirement Sheet

Insurance Requirements: Before starting and until final completion and acceptance of the work called for in the Contract and expiration of the guarantee period provided for in the Contract, the Contractor and its subcontractors, if any, shall procure and maintain insurance of the types and amounts checked in paragraphs A through F below for all Contract operations.

If any of the required insurance is on a claims made basis and does not include an extended reporting period of at least 36 months, contractor shall maintain either tail coverage or continuous claims made liability coverage, provided the effective date of the continuous claims made coverage is on or before the effective date of the contract with the Town, for a minimum of months following the later of (i) contractor’s completion and Town’s acceptance of all services required under the contract, or, (ii) Town or contractor termination of contract, or, (iii) the expiration of the claims made policy. The Town of Greenwich shall be given thirty (30) days prior written notice of cancellation, lapse or restrictive amendment (except ten days notice of nonpayment) of the policies listed in the Acord form.

A. General Liability, with minimum coverages for combined bodily injury and property damage liability of

$2,000,000 Aggregate and $1,000,000 per occurrence including:

1. Commercial General Liability which meets or exceeds the coverage in Commercial

General Liability ISO Form CG 00011001 or CG 00010413, including contractual liability.

2. Town of Greenwich as additional insured. Contractor’s insurance must be primary and non-contributory – and stated as such in the Description of Operations section of the Acord form.

3. Owners and Contractors Protective Liability (separate policy in the name of the Town).

B. Comprehensive Automobile Liability, with minimum coverages of $1,000,000 combined single limit for bodily injury and property damage, including, where applicable, coverage for any vehicle, all owned vehicles, scheduled vehicles, hired vehicles, non-owned vehicles and garage liability.

C. Excess Liability, with minimum coverage of $10,000,000 in umbrella form, or such other form as approved by

Town Department Head and Risk Management Director.

D. Workers' Compensation and Employer's Liability, with minimum coverages as provided by Connecticut State

Statutes.

E. Professional Liability (for design and other professionals for Errors and Omissions), with minimum coverage of

$1,000,000. If the policy is on a claims-made basis, coverage shall be continually renewed or extended for three

(3) years after work is completed under the Contract.

F. Other: .

G. CERTIFICATE HOLDER: TOWN OF GREENWICH

ATTN: PURCHASING DEPT. (Also indicate on Acord Certificate of Insurance)

101 Field Point Road, Greenwich, CT 06830.

The Description of Operations on the Acord certificate of insurance must state the Project Name, the Contract Number and the following:

“Town of Greenwich is additional insured, Contractor’s insurance is primary and non-contributory, General Liability coverage meets or exceeds the coverage in Commercial General Liability ISO Form CG 00 01 10 01, or CG 00 01 04 13, including contractual liability. Town of Greenwich will be given 30 days prior written notice of cancellation, lapse or restrictive amendment (except 10 days notice of non-payment) of the policies listed on the

Acord form.”

The Acord certificate of insurance form must be executed by your insurance agent/broker. The most current Acord form should be used. Company name and address must conform on all documents including insurance documentation. List the individual insurance companies, rather than the insurance group, on the Acord form. Check the appropriate box to indicate Town of Greenwich as endorsed as an additional insured. Contract development will begin upon receipt of complete, correct insurance documentation.

The Contractor shall be responsible for maintaining the above insurance coverages in force to secure all of the Contractor's obligations under the Contract with an insurance company or companies with an AM Best Rating of A-:VII or better, licensed to write such insurance in Connecticut and acceptable to the Risk Manager, Town of Greenwich. For excess liability only, non-admitted insurers are acceptable, provided they are permitted to do business through Connecticut excess line brokers per listing on the current list of Licensed Insurance Companies, Approved Reinsurers, Surplus Lines Insurers and

Risk Retention Groups issued by the State of Connecticut Insurance Department.

EXHIBIT B

PERSONAL SERVICE CONTRACT

Contract No.

THIS AGREEMENT made and entered into this day of _____________, by and between the

TOWN OF GREENWICH (hereinafter referred to as “Town”), acting herein by the undersigned official, and ________________________ (hereinafter referred to as “Contractor”), whose principal office is located at ___________________________________________ ,acting herein by __________________________ its ___________________, hereunto duly authorized. Town and Contractor are sometimes referred to herein individually as a "Party" and collectively as the

"Parties."

W I T N E S S E T H:

WHEREAS, the Town contemplates:

WHEREAS, the Town desires to retain the services of the Contractor to perform the following work:

NOW THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties agree as follows:

1. Describe services to be performed:

2. Describe method and terms of payment:

3. This agreement consists of:

Personal Service Contract form (pp. 1-7);

Exhibit A, Insurance Requirements & Certificate of Insurance (pp. XX-XX);

Other exhibit(s) (yes/no) entitled (pp. );

Other attachment(s) (yes/no) entitled (pp. );

for a total number of numbered pages, hereinafter collectively referred to as the “Contract.”

4. Any conflict between this Agreement and any invitation to bid, request for proposal, bid or response to request for proposal, including any accompanying addenda, shall be resolved in favor of this Agreement, with the exception that any provision in any invitation to bid, request for proposal, bid or response to request for proposal, including any accompanying addenda, that is attached as an exhibit to this Agreement, which exhibit provides for a higher standard of obligation of service by Contractor, shall control as to the standard of obligation and service required of the Contractor and shall thereby supplement this Contract.

5. The Town may at any time, and for any reason, direct the discontinuance of the services and work contemplated under this Contract for a period of time. Such direction shall be in writing and shall specify the period during which the work shall be discontinued. The work shall be resumed on the dates specified in such direction, or upon such other date as the Town may thereafter specify in writing. The period during which such work shall have been discontinued shall be deemed added to the time for performance. Stoppage of work under this article shall not give rise to any claim against the Town.

6. The service and work contemplated under this Contract shall be completed in full on or before .

7. Town shall designate in writing a person to act as the Town’s representative with respect to the work to be performed under this Agreement. The Town’s designated representative shall have complete authority to transmit instructions, receive information, interpret, and define the Town’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to the work covered by this Agreement.

8. The Town may at any time and for any reason terminate this Contract by written notice specifying the termination date, which shall be not less than seven (7) days from the date such notice is given. In the event of such termination, services shall be paid for in such amount as shall compensate for the portion of the work satisfactorily performed prior to termination.

Such amount shall be fixed by the Town after consultation with the Contractor and shall be subject to audit by the Town Comptroller. Termination under this section shall not give rise to any claim against the Town for damages for compensation in addition to that provided hereunder.

9. It is the intent of this Contract to secure the personal services of the Contractor or a duly authorized and competent representative(s) of the Contractor acceptable to the Town.

Failure of the Contractor for any reason to make the personal service of such a person available to the Town to the extent necessary to perform the services required, skillfully and promptly, shall be cause for termination of this Contract.

10. The Contractor shall not assign this Contract without prior consent of the Town in writing.

11. In the event of death or disability of the principal of the Contractor, any qualified partner or associate of the Contractor may be authorized, at the option of the Town, to continue to perform and complete all the terms, covenants and provisions contained in this Contract.

12. If the Contractor has been delayed and as a result will be unable, in the opinion of the Town, to complete performance fully and satisfactorily within the time allowed herein, the

Contractor, upon submission of evidence of the cause of the delay, satisfactory to the Town, shall at the discretion of the Town, be granted an extension of time for performance equal to the period that the Contractor was actually and necessarily delayed.

13. When the Town shall have reasonable grounds for believing that a) the Contractor will be unable to perform this Contract fully and satisfactorily within the time fixed for performance, or b) a meritorious claim exists or will exist against the Contractor or the Town arising out of the negligence of the Contractor or the Contractor’s breach of any provision of this

Contract, then the Town may withhold payment of any amount otherwise due and payable to the

Contractor hereunder. Any amount so withheld may be retained by the Town for such period as it may deem advisable to protect the Town against any loss and may, after written notice to the

Contractor, be applied in satisfaction of any claim herein described. This provision is intended solely for the benefit of the Town. No person shall have any right against the Town or claim against the Town by reason of the Town’s failure or refusal to withhold monies. No interest shall be payable by the Town on any amounts withheld under this provision. This provision is not intended to limit or in any way prejudice any other right of the Town.

14. The acceptance by the Contractor, his successors or assigns, of any payment made on the final requisition under this Contract, or of any final payment due on termination of this

Contract, shall constitute a full and complete release of the Town from any and all claims, demands and causes of action whatsoever which the Contractor, his successors or assigns, have or may have against the Town under the provisions of this Contract.

15. The Contractor shall not assert any claim arising out of any supervisory act or omission by any agent, officer, or employee of the Town in the execution or performance of this

Contract against any such agent, officer, or employee. The Contractor shall require each person supplying labor or materials to the Contractor to agree in writing to the Contractor not to make any claim against the Town, its officers, agents, or employees by reason of such labor or materials, or by reason of any acts or omissions of the Contractor.

16. The Contractor shall indemnify and save harmless the Town and its officers, agents, servants and employees, from and against any and all claims, demands, suits, proceedings, liabilities, judgments, awards, losses, damages, costs and expenses, including attorneys’ fees, on account of bodily injury, sickness, disease, death or other damages, sustained by any person or persons; injury or damage to or destruction of any property, directly or indirectly arising out of, relating to, or in connection with the work called for in the Contract, whether or not due or claimed to be due in whole or in part to the active, passive or concurrent negligence, fault, or contractual default of the Contractor, its officers, agents, servants or employees, any of its subcontractors, the Town, any of its respective officers, agents, servants, or employees and/or any other person or persons, and whether or not such claims, demands, suits or proceedings are just, unjust, groundless, false, or fraudulent. The Contractor shall and does hereby assume and agrees to pay for the defense of all such claims, demands, suits and proceedings, provided, however, that the Contractor shall not be required to indemnify the Town, its officers, agents, servants, or employees, against any such damages occasioned solely by acts or omissions of the Town, its officers, agents, servants or employees, other than supervisory acts or omissions of the Town, its officers, agents, servants, or employees, in connection with the work called for in the Contract.

17. The Contractor shall take out and maintain during the life of this Contract the types and amounts of insurance as are set forth in the attached Exhibit A. Before commencing the work called for in this Contract, the Contractor shall furnish the Town with a completed certificate of insurance on the Acord form that is referenced in the attached Exhibit A evidencing such coverage. If the professional liability insurance procured by the Contractor provides coverage on a “claims made” basis, the Contractor agrees to maintain said insurance for as long as a claim may legally be made for errors and omissions relating to the work performed under this Contract, provided the Consultant may seek a waiver of this maintenance from the Town’s

Risk Management Director, that will not be unreasonably denied, on grounds documented by its insurance agent/broker, that such insurance or tail coverage no longer remains commercially and reasonably available.

18. Contractor represents that it is authorized to do business in the State of

Connecticut. Contractor agrees to comply in every respect with applicable Federal, State, and local laws, regulations, and ordinances.

19. Contractor shall at all times be deemed to be an independent contractor and shall be wholly responsible for the manner in which it performs the services required of it by the terms of this Contract. Nothing herein contained shall be construed as creating the relationship of employer and employee or principal and agent, between the Town, its agencies, employees, and agents, and Contractor, its employees, and agents. Contractor assumes exclusive responsibility for the acts of its employees and agents as they relate to the services to be provided during the course and scope of their employment. Contractor, its agents, and employees shall not be entitled to any rights and privileges of Town employees and shall not be considered in any manner to be

Town employees. Contractor, its employees, and its agents, shall not hold itself out…