Sudbury public schools fire alarm, emergency lighting and BI-directional amplification system design

Sudbury Public Schools is seeking qualified engineering firms to design fire alarm, emergency lighting, and bi-directional amplification (BDA) systems across five school buildings in Middlesex County, Massachusetts. The Request for Qualifications (RFQ) solicits professional services for comprehensive design, cost estimating, and bidding support for new fire alarm systems at Ephraim Curtis Middle School, Josiah Haynes, and Israel Loring Elementary Schools, along with BDA system design for all five district schools. A mandatory site visit is scheduled for July 30, 2025, at 10:00 AM, with a specific route through the school facilities. Interested firms must submit proposal responses by 1:00 PM on August 12, 2025, with all RFQ-related questions due by 12:00 PM on August 6, 2025. The project encompasses 356,538 square feet of school buildings constructed between 1960 and 2000, ranging from 56,000 to 155,000 square feet per facility. Evaluation will likely focus on technical expertise, design approach, understanding of complex school infrastructure, and ability to meet the specified performance timeline.

The procurement does not explicitly mention set-aside designations or specific restrictions for disadvantaged business enterprises. The project has a maximum budget of $180,000 for engineering services, with a targeted performance timeline that includes preliminary cost estimates by October 30, 2025, substantial design document completion by November 15, 2025, and final construction document completion by December 15, 2025. Sudbury Public Schools reserves the right to reject any proposals and award the contract in the best interest of the school district. While no incumbent vendors are identified, the project requires detailed design work that integrates with existing school infrastructure across five buildings. Potential respondents should demonstrate significant experience with educational facility fire safety systems, emergency communications infrastructure, and comprehensive system design for complex multi-building environments. The relatively tight timeline and specific technical requirements suggest that only experienced engineering firms with specialized knowledge in school safety systems will be competitive for this contract.