Invitation Sudbury Schools Town Wide Fire Alarm and BDA System Request for Qualifications 7.24.2025.pdf

LEGAL NOTICE

Request for Qualifications

SUDBURY PUBLIC SCHOOLS FIRE ALARM, EMERGENCY LIGHTING

AND BI-DIRECTIONAL AMPLIFICATION SYSTEM DESIGN

The Sudbury Public Schools (“Owner”), by its School Superintendent acting through the Combined

Facilities Director, is seeking proposals from registered engineering firms licensed to do business in

Massachusetts and experienced in fire alarm, emergency lighting and bi-directional amplification system design of public buildings. The scope of work is to include design, cost estimating and bidding services for the installation of a new fire alarm system at the Ephraim Curtis Middle School, Josiah Haynes and

Israel Loring Elementary Schools as well as the design and cost estimating of installing bi-directional amplification systems for all schools, inclusive of the Peter Noyes and General John Nixon Elementary

Schools; including anything relative thereto, in accordance with the request for qualifications. The

Sudbury public schools included in this request for qualifications are as follows:

Copies of the RFQ will be available beginning Thursday, July 24, 2025 by email request to the Office of the Combined Facilities Director at facilities@sudbury.ma.us or in person at the Facilities Office located

275 Old Lancaster Road, Sudbury, MA 01776, Monday through Friday, 8:00am – 3:00pm..

A site visit will be held beginning at 10:00am on Wednesday, July 30, 2025. The site visit will commence at the Israel Loring School and continuing to the following schools in the following order, Ephraim Curtis

Middle School, Peter Noyes School Elementary, General John Nixon Elementary and the Josiah Haynes

Elementary School.

All RFQ-related questions are due at the Office of the Combined Facilities Director at facilities@sudbury.ma.us no later than Wednesday, August 6, 2025 by 12:00 PM.

Proposals addressed to the Town of Sudbury Combined Facilities Director will be received at the Office of the Combined Facilities Director, 275 Old Lancaster Rd., Sudbury, MA 01776, until 1:00 PM, Tuesday, August 12, 2025, addressed to the Combined Facilities Director, DPW Building, 275 Old Lancaster Rd., Sudbury, MA 01776. Proposals received after the deadline will not be accepted. No electronic submissions will be accepted.

The engineering services, as set forth in the RFQ, are expected to commence upon signing a contract presented by the Town based upon the qualifications of the proposer and an acceptable fee which is not to exceed $180,000. The desired performance timeline for preliminary cost estimates is on or before

October 30, 2025 with substantial completion of the design documents on or before November 15, 2025 and Final Completion of the construction documents by December 15, 2025

The Sudbury Public Schools reserves the right to reject any and all proposals, to waive informalities and to award in the best interest of the Sudbury Public Schools.

Sudbury Public Schools

Sandra R. Duran, Combined Facility Director