Substation Engineering Services On-Call

The City of Fort Collins Light & Power Department is requesting proposals for on-call substation engineering services under RFP 10349, with proposals due November 6, 2026 at 3:00 p.m. MT via the Rocky Mountain E-Purchasing System (RMEPS).

The scope encompasses comprehensive substation engineering support across the City's seven distribution substations and new substation development, including routine design, studies, protective relaying, SCADA systems, preventative maintenance programs, office-based engineering and document review, and urgent field troubleshooting and outage response. The awardee must function as an extension of the Substations and Grid Tech team, capable of rapid mobilization. For emergency field support during normal business hours, the firm must acknowledge requests within thirty minutes and deploy qualified personnel on-site within two hours; after-hours emergency response within two hours is preferred.

The minimum qualification requirement is demonstration of ability to have qualified personnel on-site within two hours with an office or field staff location within reasonable distance of Fort Collins. The Principal Professional Engineer for each discipline must be registered as a Professional Engineer in Colorado. Preferred qualifications include a minimum three years of similar on-call agreements with public or investor-owned electric utilities in Colorado or surrounding regions, experience with protective relaying and SCADA programming, NERC PRC compliance training, and experience with SEL relay platforms and power transformer testing.

Compensation is time and reimbursable direct cost, with rates established in a fee schedule held firm for at least one year from agreement commencement. The City pays invoices on Net 30 terms. The contract commences in 2026 through 2027, with the option for the City to extend for up to four additional one-year renewal periods. The Professional must maintain Workers' Compensation (statutory limits), General Liability ($1,000,000 combined single limits), Automobile Liability ($1,000,000 combined single limits), and Errors and Omissions ($1,000,000) insurance. Questions are due October 26, 2026 at 3:00 p.m. MT. Tentative interviews are scheduled for early December 2026, with contract award anticipated in December 2026.