Submetering Maintenance RFP

The University of Texas MD Anderson Cancer Center has released a Request for Proposal (RFP) for submetering maintenance services, seeking a qualified vendor to perform comprehensive annual verification and maintenance of flow meters and temperature sensors. The primary objectives include recording existing meter and sensor conditions, conducting diagnostic checks to verify signal quality within manufacturer specifications, and performing independent portable meter verification using NIST-traceable equipment. Qualified suppliers will be responsible for documenting verification data with before and after readings, identifying devices operating outside manufacturer error specifications, and calibrating flow devices when appropriate and accessible. The scope of work requires service visits to be scheduled by the Owner's Engineering and Building System Management group, with meters grouped into operational maintenance groups and multi-day visit schedules. Work is expected to be performed during normal business hours with Owner-provided escorts, access, equipment, and power support. The proposal is due on January 5, 2026, with the original posting date of December 3, 2025, indicating a procurement timeline of approximately one month for potential vendors to prepare and submit their responses.

While the provided documentation does not explicitly detail set-aside designations or specific vendor restrictions, the complexity of the submetering maintenance services suggests a need for highly specialized technical expertise in meter verification and calibration. The scope implies that vendors must possess advanced measurement capabilities, NIST-traceability certification, and extensive experience with various flow meter technologies including ultrasonic, magnetic, insertion, and pressure meters. No specific incumbent vendors are mentioned in the documentation, and the file does not disclose potential contract award values or precise budget ranges. The procurement appears focused on selecting a technically proficient partner capable of maintaining precise thermal energy consumption measurement systems across MD Anderson Cancer Center's facilities. The document references an attachment (Attachment A) with a detailed device list, which was not included in the provided materials but would likely provide additional context for the scope and scale of the maintenance requirements.