Student Laptop Purchase

Harper Creek Community Schools in Battle Creek, Michigan (Calhoun County) is seeking proposals for the purchase of approximately 215 new Lenovo 100w Gen 4/5 Windows laptops to support the district's student technology initiative. The procured devices must meet specific technical requirements including a minimum of 4 gigabytes of RAM with an optional cost for 8GB configurations, a minimum 128-gigabyte solid state disk, new condition with full factory warranty, and either generation 4 or 5 specifications. Bidders must submit quotes for the requested devices only, with no additional products or services included, and pricing shall include only the cost of the devices with no additional charges for shipping, taxes, or other fees. The deadline for submission of questions is March 6, 2026, and the deadline for bid submission is March 16, 2026. Bid evaluation will be based on the price of requested devices, adherence to listed requirements, past business relationships with the district, vendor reputation, and ability to deliver devices on schedule. Bidders are requested to indicate whether deferred billing until July 1, 2026 is available and to provide options for Windows Autopilot enrollment. Inquiries should be directed to Jim Maynard, Technology Director, at maynardj@harpercreek.net or 7454 B Drive North, Battle Creek, MI 49014, with the purchase contingent upon school board approval and fund availability.

The RFP does not reference set-asides, incumbent vendors, current funding sources, or contract renewal options, indicating that this procurement is open to all qualified vendors without restrictions based on disadvantaged enterprise designations or organizational type classifications. No incumbent vendors or current contractors are identified in the procurement documents. The RFP does not specify an estimated award value or budget range, leaving the total contract value contingent on the number of devices ultimately approved and funded by the school board. There are no identified technology integration requirements or existing infrastructure specifications that bidders must accommodate.