2026 Student Device RFP.pdf

This is a Request for Proposals document issued by Harper Creek Community Schools in Battle Creek, Michigan, for the procurement of approximately 215 new Lenovo 100w Gen 4/5 Windows laptops to support the district's student technology initiative. The RFP specifies that bidders should submit quotes for the requested devices only, with no additional products or services included. Key specifications include a minimum of 4 gigabytes of RAM with an optional cost for 8GB configurations, a minimum 128-gigabyte solid state disk, new devices with full factory warranty, and generation 4 or 5 specifications. The deadline for submission of bids is March 16, 2026, with a deadline for questions set at March 6, 2026. The purchase is contingent upon school board approval and fund availability. Inquiries should be directed to Jim Maynard, Technology Director, at maynardj@harpercreek.net or 7454 B Drive North, Battle Creek, MI 49014.

Pricing shall include only the cost of the devices with no additional charges for shipping, taxes, or other fees. Bidders are requested to indicate whether deferred billing until July 1, 2026 is available and to provide options for Windows Autopilot enrollment. Bid evaluation will be based on the price of requested devices, adherence to listed requirements, past business relationships with the district, vendor reputation, and ability to deliver devices on schedule. The RFP does not reference set-asides, incumbent vendors, current funding sources, or contract renewal options.