Student Furniture RFP for New HS

Rabun County Schools (located in Tiger, Georgia) is soliciting proposals through a Request for Proposal (RFP) for comprehensive classroom furniture and furnishings for the new Rabun County High School Admin and Academic Building. The procurement includes 810 standard classroom desks and chairs, 72 science lab tables with 144 chairs and 144 stools (24-inch height), 16 computer science lab tables with 32 chairs, 50 study carrels with 55 chairs for alternative education, 46 adaptive and EBD classroom desks with 54 chairs, 8 culinary arts lab tables with 32 chairs featuring chemical-resistant tops, 43 teacher standing desks, and miscellaneous waiting area, counselor suite, and teacher workroom furniture. All student desks and chairs must be sourced from a single manufacturer, with bidders permitted to submit equivalent products if brand-specific items are unavailable. Proposals must include comprehensive warranty information, detailed product specifications, itemized pricing, installation confirmation, four references, proof of insurance with minimum coverage limits ($1,000,000 per person/$2,000,000 per accident general liability, $100,000 per accident/$300,000 aggregate property damage, and $1,000,000 per person and occurrence auto liability), a signed and notarized contractor affidavit with E-Verify compliance verification, and a completed W-9 form. The RFP was released on June 13, 2025, with the final deadline for submitting questions on July 4, 2025, and proposals due by July 14, 2025, at 3:00 PM EST. The evaluation will utilize a 100-point scoring system: product design, durability, and fitness for use (30 points); price (40 points); warranty (10 points); ability to meet setup and installation dates (15 points); and references (5 points). All furniture must be from the same manufacturer, include lifetime warranty coverage, and comply with Section 102 of the Consumer Product Safety Improvement Act (CPSIA). Delivery and installation are anticipated for April/May 2026 at 230 Wildcat Hill, Tiger, GA 30576, with furniture installation completion targeted by June 30, 2026, and the project site is managed in coordination with general contractor Carroll Daniel Construction Company, Inc.

The RFP documentation does not identify any specific set-asides for disadvantaged enterprises, minority-owned businesses, or other designated business categories. No incumbent vendors or current contractors are listed in the procurement documentation. The contractor must comply with the Georgia Security and Immigration Compliance Act of 2006 and the Immigration Reform and Control Act of 1986, including mandatory E-Verify participation and participation in the federal employment verification process. A performance bond will be required before work begins, and the contractor must provide inside delivery to a designated staging area, coordinate directly with the general contractor, and handle all debris removal and site protection. The RFP documentation does not specify an overall budget range or award value; however, the comprehensive nature of the furniture scope and the 100-point evaluation system emphasizing price (40 points) indicates that cost competitiveness will be a significant factor in the selection process. Rabun County Schools reserves the right to select from two or more qualified offerors and conduct negotiations, meaning the award will not be determined solely by lowest price.