Student accident insurance RE-bid

Coastal Carolina University, through the State Fiscal Accountability Authority (SFAA), Division of Procurement Services, is seeking a comprehensive student accident insurance provider for approximately 9,500 full-time equivalent students. The solicitation requires a qualified bidder with a minimum of five years' experience providing student accident insurance for higher education institutions, specifically targeting a five-year contract with annual renewal options. The insurance coverage must include 24/7/365 protection with no territorial restrictions, offering $10,000 in accidental injury benefits on an excess basis with zero deductibles, and must cover intercollegiate NCAA activities. Bidders must be licensed in South Carolina to underwrite and administer accident insurance, maintaining an A.M. Best rating of A- or better. Key deliverables include online claims submission within fourteen calendar days, monthly loss run reports, and designation of a customer service representative. The non-mandatory pre-bid conference is scheduled for June 6, 2019, at 10:00 a.m. via conference call, with written questions due by 3:00 p.m. that same day. Proposal submissions are required online by June 13, 2019, at 11:00 a.m., with an anticipated award date of June 21, 2019, and contract commencement on August 1, 2019.

The procurement does not specify specific set-aside designations or restrictions on respondent types, but vendors must register with the State of South Carolina and obtain a state vendor number prior to submission. The current insurance carrier is AIG, with historical claims experience ranging from $805,703 to $1,194,560 annually. The contract will be awarded to the lowest responsible and responsive bidder, with a total contract value estimated around $78,000 annually, including a $40,000 annual premium and $24,000 in administration fees. Historical claims data from August 2014 through 2019 indicates coverage for 15 intercollegiate sports, including football, basketball, soccer, and other athletic programs. Bidders must provide a complete Schedule of Benefits, proof of licensure, financial ratings documentation, references for three comparable contracts, and responses to the Service Provider Security Assessment Questionnaire. The University requires comprehensive documentation to ensure the selected vendor can effectively manage student accident insurance claims across undergraduate, graduate, and international student populations.