Streets East Facility Boiler Replacement

The City of Madison Engineering Department is seeking qualified vendors for the Streets East Facility Boiler Replacement project through Request for Bids (RFB #14080-0-2025-BG). The primary procurement objective is to replace the existing boiler system at the Streets East Facility located at 4602 Sycamore Avenue. Bidders must submit comprehensive electronic bid documents including a Signature Affidavit, Vendor Profile, Cost Proposal, and References by Monday, October 27th, 2025 at 2:00 PM CST. Two mandatory site visits are scheduled on Tuesday, October 14th at 11 am and Wednesday, October 22nd at 1 pm to allow potential bidders to inspect the facility and understand project specifications. The bid requires contractors to provide a detailed cost proposal that conforms to project technical requirements, with the City reserving the right to accept, reject, or partially award the contract. Evaluation criteria will likely include cost, technical compliance, vendor qualifications, and ability to meet project specifications.

The procurement allows for local vendor preference and includes specific requirements for larger contractors. Businesses employing 15 or more employees with annual revenues over $50,000 must submit an Affirmative Action Plan as part of their bid package. The project will be funded through the City of Madison's public works budget and will be tax-exempt. Cooperative purchasing options are available, potentially allowing other municipalities to utilize the contract pricing. While specific budget ranges are not explicitly stated, the 9MB bid document suggests a comprehensive and potentially significant infrastructure replacement project. The City emphasizes transparency by posting all bid documents on VendorNet and DemandStar bid distribution networks. Bidders will need to demonstrate compliance with local purchasing policies and regulatory requirements, and the procurement process appears designed to ensure fair and competitive bidding for the boiler replacement project.