Street Sweeper Service for KSFB

The Kentucky State Fair Board (KSFB) issued a Request for Bid (RFB 2300000637) for nightly street sweeping services at the Kentucky Exposition Center. The procurement seeks vendors to provide comprehensive street sweeping services utilizing three types of equipment: 3.5-yard parking lot sweepers, 6.5-yard parking lot sweepers, and Dustless sweeper Tymco model DST4 or equivalent with operator. Services must be completed daily between 12:01 a.m. and 8:00 a.m., with penalties assessed for any work completed after 8:00 a.m. equivalent to equipment costs. Vendors are required to provide all labor, fuel, and operational amenities, with pricing submitted on a per-hour basis for each vehicle type. The RFB evaluation will be conducted on a best-value basis utilizing two criteria: 80 points awarded for price (with the lowest bidder receiving maximum points) and 20 points for delivery time performance. Written vendor questions were due April 14, 2023, at 10:00 a.m. EST, and bid responses were due April 21, 2023, at 1:00 p.m. EST through electronic submission via the eProcurement system. All line items must be bid to be deemed responsive, and vendors must provide primary liability insurance of $1,000,000 per occurrence within 30 days of award.

The RFB does not specify any set-aside designations or restrictions on respondent types based on disadvantaged enterprise status. The initial contract period is one year with four optional one-year renewal periods, and pricing must remain valid for 60 calendar days following the bid due date and shall remain firm throughout the contract period unless a price increase request is submitted after 12 months based on industry-wide changes. The KSFB reserves the right to cancel the contract with 30 days' written notice and may terminate for convenience or for default. No incumbent vendor information or specific budget range was disclosed in the available solicitation documents. Payment will be processed within 30 working days of invoice receipt, with all invoices submitted to Invoices@kyvenues.com. Vendors requiring technical assistance with the submission process can contact the Customer Resource Center help desk at Finance.CRCGroup@ky.gov, 502-564-9641, or toll-free at 877-973-4357.