Strategic Planning

Dukes County, Massachusetts has issued a Request for Proposals (RFP) for a comprehensive Martha's Vineyard Island-wide Emergency Management Review and Strategic Plan development project. The procurement seeks a qualified vendor to conduct an extensive review of existing emergency management structures across the island's six towns, with the primary objective of creating an integrated strategic implementation plan. Key deliverables include a detailed hazard vulnerability analysis, stakeholder engagement, and a strategic plan that addresses the unique geographical, cultural, and seasonal demographic challenges of Martha's Vineyard. The project requires a thorough assessment of current emergency management capabilities, with a focus on addressing the dramatic population fluctuation from 20,530 year-round residents to over 100,000 during summer months. Evaluation criteria will encompass company experience, project qualifications, staff expertise, operational plan comprehensiveness, cost-efficiency, and specific jurisdiction knowledge. Proposals must be submitted as separate sealed price and non-price documents by 3:00 p.m. on Tuesday, July 9, 2025, with the evaluation process to be completed by July 15, 2025. The contract period is estimated to run from July 16, 2025, to September 30, 2026, spanning approximately 13 months.

The procurement will utilize federal funding, which introduces non-negotiable contract terms and may impact vendor eligibility. While specific set-aside designations are not explicitly detailed in the available documentation, the federal funding source suggests potential preferences or requirements for disadvantaged business enterprises or local vendors. The total project budget is set not to exceed $75,000, providing a clear financial boundary for potential proposers. No information is provided about incumbent vendors or existing emergency management infrastructure that might require integration. The county will select a single vendor based on the comprehensive evaluation criteria, with an emphasis on demonstrating a deep understanding of Martha's Vineyard's unique emergency management challenges. Proposers should be prepared to showcase their ability to develop a strategic plan that can effectively address the island's complex emergency management needs, taking into account its distinct seasonal population dynamics and geographical characteristics.