Storage carts for special needs COTS, PUR & delivery

Palm Beach County's Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of 42 storage carts designed for special needs cots to support emergency preparation and mitigation plans. The procurement, issued by the Public Safety Division of Emergency Management, seeks carts meeting or exceeding the specifications of the Westcart FNC model #WCRFNC10 or approved equal alternatives. Deliverables must include carts constructed of durable materials capable of holding a minimum of ten cots stacked vertically, accommodating cots measuring at least 31"W x 41"L x 9"H, featuring lockable wheels that allow single-person operation, and including protective covers. The RFQ submission deadline was May 22, 2018, at 4:00 p.m. local time, with delivery and payment required no later than June 29, 2018, as federal funding for the project expires on June 20, 2018. Award will be made on an all-or-none basis to the lowest responsive and responsible quoter, with vendors required to submit firm, fixed pricing on the designated response form, with prices remaining firm for 90 days from submission. No bidders' conference or site visit was specified in the solicitation. The F.O.B. point is the Palm Beach County Purchasing Warehouse in West Palm Beach, Florida, with the vendor responsible for all transportation charges and liability.

Vendors responding to this federally funded solicitation must comply with all applicable federal, state, and local laws, including nondiscrimination requirements, criminal history record checks for certain facility access, debarment and suspension certifications, and drug-free workplace certifications. The solicitation applies federal acquisition regulations and FEMA requirements related to environmental and historic preservation protections, recycled products procurement, and compliance with the Hotel and Motel Fire Safety Act. No specific set-asides or restrictions targeting disadvantaged enterprises are mentioned in the available documentation. No incumbent vendors or existing contractors are identified in the procurement materials. The procurement appears to be a one-time purchase order transaction with payment rendered only upon county satisfaction and acceptance of delivered items, though no specific contract value or budget range is disclosed in the provided documents. Pricing is submitted on a per-unit basis for the storage carts, with total contract value dependent on the final quantity ordered of the 42 units sought.