Stone needed for Trails, Parking Areas, and RoadsBid Documents

The Indiana Department of Natural Resources (DNR) is seeking a stone procurement contract for trail, parking area, and road maintenance across multiple state forests, including Morgan-Monroe, Yellowwood, Ravinia, Mt. Tea, and a former Girl Scout Camp. The solicitation (Event #85199) requires approximately 960 tons of various stone types (#1, #2, #4, #5, #23, #53 stones, and Rip Rap) to be tail-gate spread at designated locations. The procurement is specifically focused on improving rutted forest service roads and access roads for logging operations, with materials to be delivered to the Morgan Monroe State Forest in Martinsville, Indiana. Vendors must include all shipping, delivery, reconditioning, installation, and labor costs within their unit pricing, with no additional fees permitted after submission. The quote package is open from September 9, 2025, to October 9, 2025, with all quoted prices required to remain valid for 30 calendar days after the response due date. Bids must be submitted electronically to Kathy Evans at kmevans@dnr.in.gov, and the total estimated contract value is $25,411.50.

The solicitation includes specific diversity and participation goals, requiring 8% Minority Business Enterprise (MBE), 11% Women's Business Enterprise (WBE), and 3% Indiana Veteran Owned Small Business (IVOSB) participation. Vendors must complete various forms documenting their business status, including an Indiana Economic Impact form and potential preference claims. The state reserves the right to terminate the contract for convenience or funding cancellation, and all vendors must comply with state purchasing regulations and employment eligibility verification. While four specific vendors have been identified to solicit competitive pricing, the solicitation appears open to broader participation from qualified stone suppliers who can meet the technical specifications and diversity requirements. Pricing must be firm, with unit prices prevailing in case of discrepancies, and vendors should be prepared to provide comprehensive documentation of their business qualifications, ethical standards, and ability to meet the state's infrastructure improvement needs.